About the Role
We are an international organization with established operations in Vietnam. We are looking for a Logistics & Procurement Officer to support day-to-day logistics, import-export, and indirect procurement activities.
This is a 9-month fixed-term contract position, offering an opportunity to work in a professional and international environment while gaining hands-on experience across logistics and procurement operations.
Key Responsibilities
Logistics Operations
- Coordinate import and export logistics activities, including shipment booking, transportation arrangements, customs clearance coordination, and documentation.
- Liaise with freight forwarders, shipping lines, customs brokers, suppliers, and internal stakeholders to ensure timely and compliant delivery of goods.
- Prepare, check, and maintain logistics and shipping documentation.
- Process and verify logistics-related invoices and payment requests, ensuring accuracy and timely settlement.
- Follow up on shipments and resolve operational issues when required.
Procurement
- Support sourcing and procurement activities for assigned indirect categories.
- Obtain and analyze supplier quotations to support cost-effective purchasing decisions.
- Assist with supplier selection, purchase order creation, contract administration, and delivery follow-up.
- Coordinate with suppliers and internal stakeholders to ensure timely availability of goods and services.
- Ensure procurement activities comply with relevant policies and internal control requirements.
Stakeholder Coordination
- Work closely with Finance, Operations, Supply Chain, and other internal teams to ensure smooth logistics and procurement processes.
- Maintain accurate records and provide relevant information and documentation when required.
- Support continuous improvement of logistics and procurement processes.
Requirements
- Bachelor's degree in Logistics, Supply Chain Management, International Business, or a related field.
- 1–2 years of experience in logistics, import-export, procurement, supply chain, or a related area.
- Good knowledge of import-export procedures, shipping documentation, customs clearance, and freight forwarding processes.
- Experience working with freight forwarders, shipping lines, customs brokers, or logistics service providers.
- Strong attention to detail and accuracy, particularly in documentation and invoice/payment processing.
- Good analytical skills with an understanding of cost and commercial considerations.
- Good command of Vietnamese and English, both written and spoken.
- Proficiency in Microsoft Office applications; experience with ERP systems such as SAP would be an advantage.
- Strong coordination and communication skills, with the ability to manage multiple priorities and deadlines.
- Proactive, organized, detail-oriented, and comfortable working in a cross-functional environment.
