About Us
At Topicus, we believe IT should serve society. From healthcare and education to finance, our solutions empower millions of people daily by turning complex challenges into user-friendly platforms. We don't just build software; we increase self-reliance and reduce vulnerability for citizens worldwide.
With a team of over 1,800+ Topicans across Southeast Asia (Vietnam & Thailand) and Europe (the Netherlands, Romania, Portugal, and Iceland), we are constantly expanding our horizons. Our ambition reaches far beyond Europe, driven by a shared mission to make a meaningful difference.
About the Role
We're seeking a visionary and proactive Legal & Compliance Officer / Legal Specialist to help us ensure the company's compliance with applicable laws and regulations, manage legal documentation, support employment and corporate governance activities, handle administrative legal procedures for foreign employees, oversee personal data protection compliance, and provide legal advice to internal stakeholders. The role will also act as the company's Data Protection Officer (DPO) or DPO Coordinator to support compliance with Vietnam's Personal Data Protection regulations.
Key Responsibilities
- Act as the company's Data Protection Officer (DPO) or DPO delegate, ensuring compliance with Vietnam's personal data protection regulations and maintaining all required documentation. (VN DPO Certification is preferred. Candidates without the certification should be willing to obtain it, with training sponsored by the company.)
- Draft, review and negotiate commercial contracts, vendor agreements and service agreements.
- Conduct legal review and screening of vendors and third-party service providers.
- Draft, review and validate probation agreements, labour contracts and other employment-related documentation.
- Prepare and review HR legal documents, including termination agreements, disciplinary documentation, warning letters and meeting minutes.
- Manage visa, work permit (WP) and temporary residence card (TRC) applications for foreign employees.
- Coordinate the preparation and submission of mandatory legal and regulatory filings, including labour, health and safety and other statutory reports where applicable.
- Prepare and submit applications for company registration changes, licenses and other corporate filings as required.
- Monitor changes in legislation in Vietnam and provide practical legal advice to management and internal stakeholders.
- Develop, review and maintain internal policies and procedures to ensure legal and regulatory compliance.
- Support internal compliance initiatives, audits and investigations when required.
- Liaise with government authorities, external legal counsel and regulatory bodies on legal and compliance matters.
- Identify legal risks and provide practical recommendations to support business operations while ensuring compliance with applicable laws and regulations.
- Maintain the company's contract templates and legal document repository.
- Support internal compliance audits.
- Advise management on legal risks related to business operations.
- Liaise with external legal counsel and government authorities when required.
- Support corporate governance matters, including board resolutions, powers of attorney and shareholder documentation (if applicable).
Requirements
- Bachelor's degree in Law (Commercial Law, International Law, or related fields).
- Minimum 4 years of experience as an in-house legal counsel or at a law firm.
- Strong knowledge of Commercial Law, Labor Law, Enterprise Law, and Personal Data Protection regulations (Decree 13/2023/ND-CP) in Vietnam.
- Solid hands-on experience in drafting, reviewing, and managing contracts.
- Proven practical experience dealing with government bodies for corporate and HR administrative procedures.
- Good command of Business & Legal English (fluent in reading and drafting contracts).
- High attention to detail, strong communication skills, and an ethical mindset.
- High integrity with a strong commitment to strict confidentiality.
- Responsible, reliable, possessing strong critical thinking skills, and a proactive learning mindset.
Benefits
- Fixed 13th-month salary and performance bonus.
- Full salary during probation and full social insurance coverage.
- Premium healthcare (including annual health check-up).
- 16 days of annual leave per year.
- 5 paid sick leave days.
- Dynamic and international English-speaking working environment.
- Regular gatherings (happy hours, bimonthly dinners, social events, etc.).
- Annual company trip.
- Fully stocked pantry with coffee and snacks.
- Budget for team activities.
- Supportive and diverse work environment that promotes continuous learning.
Join Topicus Vietnam as a Legal & Compliance Officer / Legal Specialist and make an impact on our growing operations!
