Sunrise Events Vietnam (SEV) organizes some of the most well-recognized mass participation sporting events in Vietnam, such as the Techcombank Ho Chi Minh City International Marathon and the VinFast IRONMAN 70.3 Vietnam in Da Nang. We specialize in end-to-end experiences that bring together local governments, corporate partners, and consumers to promote active lifestyles and sports tourism throughout Vietnam.
Position Title:Admin Executive
Level: Fresher - Junior
Type: Full-Time (9:00 - 18:00)
Reporting to: HR Manager
Location: Ho Chi Minh City, Vietnam
Sunrise Events Vietnam (SEV) is recruiting a dedicated and enthusiastic Admin Executive to join our team and support our HR team.
Key Responsibilities
1. Office Management:
- Manage payment for the monthly office expenses
- Manage pantry supplies within budget, ensuring timely procurement and restocking..
- Plan in-house or off-site activities, like parties, celebrations, conferences, and travel arrangement
- Manage assets, supplies, stationery, service providers, and other resources.
- Maintain the office condition and arrange necessary repairs
- Develop office policies and procedures, and ensure they are implemented appropriately
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Save and control document files in Drive storage
- Build, contact and order with vendors for desks, chairs, stationery, souvenir, uniform, printing, gifts, etc
2. Event Week Preparation and Coordination:
- Plan and implement logistics for events, conferences, press conferences, etc.
- Coordinate the preparation of venues, equipment, catering, transportation, travel insurance, and accommodation for SEV's staffs, freelancers,.. during event weeks.
- Budget management and optimization.
- Emergency Response: Be prepared to respond to HR-related issues and emergencies during event week, collaborating with the management team as necessary.
- Collab with other departments to prepare & manage on-site office
3. Support to HR Manager:
- Ensure up to date tracking on the team's daily/ weekly to-do list
- Propose solutions to improve the efficiency and effectiveness of the department.
- Perform other tasks as directed by the Manager.
Skills and qualifications:
- 1-2 years of experience in the role of Admin Executive, Office Management or related position, preferably in startup companies. We are also open for fresher
- Interest and passion for Events & can travel to other city, especially during event weeks
- Multitasking and the ability to handle work pressure, ensure all tasks and project assignments are completed within established deadlines.
- Effective organization, logic, problem-solving, and teamwork skills.
- Proficiency in office tools and use of technology.
- Fluent in English
Benefits
- Social insurance fully covered based on gross salary
- 12 annual leaves + event off-set leaves
- Opportunity to work with a dynamic and creative team.
- Professional development and growth opportunities.
- Collaborative and inclusive work environment.
- New, on-the-rise, on-demand industry that is rare to find in Vietnam, which will benefit your working background in the future.
- Rich learning opportunities and resources.
- Opportunities to learn about other aspects of Sports Events.
- Service/Product training, detailed instructions and detailed tasks provided during the probationary period.
