Human Resources Generalist

CODE88 Company Limited

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Posted 12 days ago
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5-7 Years

Ho Chi Minh, Vietnam

Job Description

POSITION SUMMARY

Your main responsibilities will be to perform HR and administrative tasks as well as to develop, maintain, and manage various HR documents & processes. Your role will open the opportunity to work in a dynamic and professional-friendly environment.

RESPONSIBILITIES:

Act as the primary point of contact for any HR and administrative matters.

Manage HR-related paperwork and ensure that the necessary HR database is up to date, accurate, and compliant with the law.

Responsible for Compensation & Benefit tasks (monthly payroll, PIT, SIHIUI, resignation process, etc.) to ensure C&B accuracy in accordance with labor law and company policy.

Collaborate with IT Recruiter, Infra, and other relevant departments to facilitate on/offboarding and training programs.

Active participation in HR/Admin tasks (e.g., preparing announcements, staffs birthday greeting, work anniversary congratulations, and assisting with the organization of workplace events/parties).

1. EMPLOYEE ENGAGEMENT:

Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management general meetings with employees; hearing and resolving employee grievances; and counselling employees and supervisors.

Maintain employee benefits programs and inform employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; designing and conducting educational programs on benefit programs.

Develop employee engagement programs to engage and retain talent.

Support to propose ideas and organize internal staff activities/events such as sports activities, monthly birthday parties, fruits days & internal company events, year-end party, Teambuilding, Charity activities, etc. to promote a good working environment and solid teamwork.

In charge of organizing internal company events.

2. COMPENSATION & BENEFITS ADMINISTRATION:

Ensure that all HR-related issues, such as policies, labor contracts, remuneration systems, social insurance, and PIT, are in accordance with Vietnamese labor legislation.

Examine, recommend, and execute C&B procedures for health care, business retreats, sick leave, and other company events.

Employee profile management.

Prepare surveys and do statistics to analyze employee satisfaction on relevant benefits.

Maintain the medical insurance list up to date with accuracy and punctuality.

Health check arrangement.

Manage the HRM system and prepare all required reports.

3. INFORMATION SECURITY MANAGEMENT SYSTEM/ ISO 27001:2022 TASKS (Plus point - do not required)

Conduct periodic ISMS reviews and update documentation as needed.

Organize, monitor, and report on company-wide ISMS Training.

Attend ISMS meetings, contributing insights and collaborating with the HR department.

4. ADMIN TASK:

Premises: coordinate and liaise with the building management for office maintenance and facility management, including maintenance of office appliances.

Housekeeping: support to facilitate office cleaning and maintenance services. Ensure the First-Aid-Kit is available to employees.

Emergency procedures: coordinate with the BCP team on the Business Continuity Plan to effectively respond to any of the identified or unidentified threats to the company&aposs business, such as disease, fire, power failure, etc.

Liaising with third parties regarding renewing healthcare insurance contracts, annual health check-up program, new uniform production, and matters arising.

Assisting employees and visitors in Visa application, air ticket, hotel & travel arrangements, insurance card registration, and healthcare insurance claiming.

5. REQUIRED SKILLS & QUALIFICATIONS:

Human Resources Management

Benefits Administration

Performance Management

Communication Processes

Compensation and Wage Structure

Strong organizational, time management skills, and attention to detail

Full understanding of HR functions and best practices

Have a proactive mindset to improve HR processes and procedures, and document them properly.

Solid communication and interpersonal skills to form effective working relationships with people at all levels.

Fluent in speaking and writing English

Enthusiastic and positive approach to work

Self-starter but ask for help when needed

Excellent interpersonal and organizational skills

Ability to identify and resolve problems in a timely manner

Ability to maintain confidentiality

Computer skills: MS Office

6. KNOWLEDGE & EXPERIENCE:

Bachelors degree in human resources, Business, or a related field required.

Masters in business or human resources management or a related field is a plus.

Minimum of 5 years in a position with relevant experience is required.

Minimum 3 years of administration experience in HR function (covering all areas of HR including recruitment, orientation, HRIS, benefits administration, etc.).

Knowledge of employment legislation in Vietnam is essential.

Knowledge of Information Security Management System/ ISO 27001:2022 is a plus.

(*) BONUSES & REWARDS

Competitive Salary

13th Month Salary & Performance Bonus

Employee of the Year Award

(*) TRAINING & DEVELOPMENT

In-house & Overseas Training

Full reimbursement for international Technical Certification

Global career opportunity

(*) ANNUAL PAID LEAVES

Vacation Leave: 12 days per year