Job Summary
The role is responsible for supporting the day-to-day management and operation of office facilities, ensuring an efficient, safe, and comfortable working environment. This role also plays a key part in coordinating office fit-out, renovation, and maintenance projects, as well as managing vendor services and operational processes.
Responsibilities:
1. Employee Expense Management
- Prepare advance payment requests for employees business trips.
- Coordinate and manage business travel-related expenses, including flights, accommodation, transportation, and other operational costs.
- Track and reconcile employee expenses to ensure compliance with company policies.
- Provide support and guidance to employees regarding expense reimbursement and travel-related matters.
2. Office Administration
- Manage daily office operations to ensure a well-organized and efficient working environment.
- Order and maintain pantry supplies, office stationery, and other necessary office materials.
- Coordinate the procurement of office equipment and supplies.
- Liaise with vendors to obtain quotations, place purchase orders, and ensure timely delivery of goods and services.
- Monitor office inventory and support office maintenance when required.
3. Employee Accommodation Management
- Manage employee accommodation arrangements, including hotels and long-term housing.
- Coordinate with hotels and accommodation providers to ensure rooms are available based on business requirements.
- Handle room reservations, extensions, check-ins, and check-outs for employees.
- Maintain accommodation records and coordinate payments with vendors.
- Resolve accommodation-related issues and maintain good relationships with hotel partners.
- Other tasks from the line manager.
Qualifications:
- Bachelor's degree in Business Administration, Operations Management, or a related field.
- At least 2 years of experience in Operations, Administration, Office Management, or a similar role.
- Strong organizational and time management skills.
- Good communication and coordination skills.
- Proficient in Microsoft Office, especially Excel.
- Ability to multitask and work effectively in a fast-paced environment.
- Good command of English, both written and spoken.
What we offer:
- Competitive Salary: A salary package that reflects your skills, experience, and contributions to the company.
- Essential Equipment: Provision of necessary work equipment, including a MacBook and iPhone.
- Development: Continuous development of hard and soft skills through work and professional training.
- Inclusive Environment: A professional, dynamic, and inclusive workplace culture that fosters collaboration and innovation.
- Life experience: Enjoy the new culture, living environment in Dubai.
