HR&GA Intern

Position Summary:

We are seeking a proactive HR&GA Intern to join our dynamic HR&GA team at ISB Vietnam Company (IVC).

This position is a 3-month recruitment project and the selected candidate will be expected to transition smoothly into the role, ensuring continuity in operations and management.

KEY JOB DUTIES & RESPONSIBILITIES

• Oversee daily administrative operations, including office management, facilities maintenance, and procurement of office supplies.
• Ensure compliance with company policies and local regulations in all administrative matters.
• Develop and implement streamlined administrative processes to improve efficiency.
• Co-operate with other department upon request to complete the common objectives of the Dept./Company
• In charge of legal documents related to visas, work permits, temporary residence cards for foreign employees and customers.
• Arrange air-ticket and other bookings for Directors, visitors upon request.

• Plan and coordinate employee training programs to enhance skills and knowledge.
• Identify training needs by collaborating with department managers and conducting employee surveys.
• Evaluate the effectiveness of training sessions and provide improvement recommendations.
  

• Plan, organize, and manage internal events such as company meetings, company trip, New Year party….
• Foster a positive workplace culture through engaging activities and initiatives.
• Ensure smooth execution of events by coordinating with vendors, managing budgets, and handling logistics.

4. Team Support:

• Provide support to other team members within the department to ensure alignment and timely completion of tasks across functions.
• Handle confidential correspondence and ensure timely communication between departments.
• Provide support for ad hoc tasks as assigned by the General Director or team leader.

JOB REQUIREMENT:

• Bachelor's degree in a related field. Must be a senior or recent graduate
• Experience: Experience in Human Resources & General Affairs fields is preferred.
• Skills:

1. Strong mindset and passion for the Human Resources & General Affairs field.
2. Strong organizational and multitasking abilities.
3. Excellent interpersonal, communication and documentation skills.
4. Proficiency in Microsoft Office Suite.
5. Understanding of Vietnamese labor laws and regulations.
6. Event planning and coordination skills are a plus.

• Language: Proficiency in English (equivalent to TOEIC 750) and conversational Japanese (N3 level).