HR & ADMINISTRATIVE ASSISTANT TO BOD

About the Role

Join Portico & Bridge a leading immigration and investment consultancy in Vietnam as an Executive & Administrative Assistant to the Board of Directors.

We are seeking a bright, open-minded, and highly capable professional to join our Ho Chi Minh City team. If you have at least one year of experience in administration, executive support, or office management, this opportunity is designed for you.

What matters most to us is your professionalism, learning mindset, and ambition to grow into a confident, high-performing executive support professional within the next 23 years.

You will work directly with our CEO and Chairman in a respectful, growth-oriented environment that values integrity, diversity, and authenticity. This role offers direct exposure to executive-level decision-making, corporate governance, and high-value client engagements.

Strong English communication skills and a commitment to confidentiality, accountability, and teamwork are essential.

What We Expect from You

Experience & Operational Capability

At least one year of full-time experience in administration, executive support, or office management in a corporate environment.

You are comfortable supporting senior executives, coordinating teams, preparing reports, and interacting professionally with clients.

Professional Presence

You maintain a polished business appearance and communicate with confidence. You are comfortable working closely with senior leaders and high-level stakeholders.

Work Ethic & Reliability

You are proactive, punctual, and detail-oriented. You meet deadlines consistently, manage peak workloads when required, and perform effectively under pressure. You are committed to long-term professional growth.

Integrity & Interpersonal Skills

You demonstrate discretion and strong professional ethics. You handle confidential information responsibly and build respectful relationships at all organizational levels.

Communication & Language

Strong written and verbal English skills are required. Fluency in Vietnamese is essential for coordination with local stakeholders.

Education & Growth Mindset

Bachelor's degree in Business Administration or a related field. You show eagerness to learn, follow direction, and contribute beyond basic administrative responsibilities.

Technical Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

What You'll Do

1. Executive Support & Confidential Administration

Provide high-level administrative and personal support to the Board of Directors, ensuring smooth day-to-day executive operations.

Ensure absolute confidentiality of sensitive corporate information, including strategic decisions, legal matters, financial data, and private correspondence.

Manage, safeguard, and control access to confidential documents such as contracts, legal files, financial records, and executive communications.

2. Executive Communication & Meeting Governance

Schedule, coordinate, and organize executive and management meetings; prepare meeting agendas and ensure all relevant documents are distributed in advance.

Record detailed meeting minutes, document decisions, and clearly track assigned action items.

3. CEO Travel & Monthly Accommodation Management

Coordinate complex domestic and international business travel for the CEO, including flight bookings, visa applications, transportation, and scheduling.

Manage short-term and long-term accommodation arrangements for the CEO, ensuring standards of comfort, privacy, and executive requirements.

4. Human Resources Support & Recruitment (Non-Sales)

Support recruitment activities for non-sales positions, including: Posting job vacancies and Scheduling and coordinating interviews

Support onboarding processes for new hires, including workstation setup, access cards, email accounts, and welcome materials.

Monitor employee attendance and leave records

5. Internal Events & Employee Engagement

Plan, coordinate, and execute internal events such as team-building activities, staff engagement programs, birthdays, and year-end parties.

Support Management in fostering a positive internal culture and employee engagement initiatives.

Office Administration & Facility Management

Manage office supplies and equipment, monitor inventory levels, and place orders when necessary.

Ensure the office environment is clean, organized, professional, and aligned with the company's corporate image.

Coordinate with vendors for regular maintenance of office equipment such as printers, air conditioners, and other facilities.

Support Financial Department to manage and track office utility payments, including electricity, water, internet, and rental fees.

6. Documentation, Records & Archiving

Handle incoming and outgoing correspondence (emails, letters, parcels) and distribute them to appropriate departments.

Maintain a structured filing and archiving system for physical and digital corporate documents, contracts, and legal records.

Draft, format, and issue official internal memos, notices, and documents as requested by Management.

7. Company Regulations & BOD Directives Implementation

Draft and formalize internal regulations, policies, and operational directives as instructed by the Board of Directors.

Communicate company regulations clearly across internal channels (Email, Zalo, internal platforms).

Compensation & Benefits:

We don't just offer a salary we invest in your professional development.

Monthly Basic Salary: 12,000,000 VND (Gross) + CommissionMonthly A

llowances: Company covers phone bills, parking fees, and business-related travel expenses

Quarterly Performance Reviews: Transparent evaluations and growth discussions every 3 months

Learning Opportunities:

Work alongside experienced professionals in a high-trust industry

Get exposure to contracts worth billions of VND

Learn how to navigate complex client journeys and high-value negotiations from behind the scenes

Application Process

Please submit your application via email to: [Confidential Information]

Email Subject: EXECUTIVE & ADMINISTRATIVE ASSISTANT TO BOD | YOUR FULL NAME (DD.MM.YYYY)

Your application must include:

1. CV

2. University transcripts

3. Bachelor's degree

English certificates (IELTS/TOEIC/etc.)

4. Proof of social or community activities (if any)

• Only shortlisted candidates will be contacted during working hours.