HR & Admin Specialist

Base Location: Ho Chi Minh City, Vietnam

Job Responsibilities

1. Be responsible for collecting and organizing employee salary information, ensuring all taxable income (including wages, bonuses, benefits in kind, etc.) is accurate and complete.
2. Submit employee individual income tax declarations monthly or quarterly as required by the Vietnamese government, and ensure timely payment. Assist in handling employee inquiries and issues related to taxation to ensure tax compliance.
3. Manage the daily administrative affairs of the HR department, including document filing, data organization, and office supplies procurement.
4. Assist in organizing internal training sessions, meetings, and events; support employee onboarding and offboarding procedures. Maintain the employee information management system, ensuring the accuracy and completeness of all records.
5. Handle work permit applications and management. Assist employers in preparing application materials, including the company's business registration certificate, financial statements, and employees educational certificates.
6. Submit work permit applications and track their progress. Assist in renewing work permits by preparing relevant documents (such as company financial reports, personal tax statements, educational verification, etc.).
7. Assist in handling visa renewals and change applications for expatriate employees. Provide consultation on labor policies to ensure both the company and employees comply with local labor laws. Regularly update relevant HR regulations and policies to ensure company operations meet the latest requirements.

Job Requirements

1. Bachelor's degree or above; majors in Human Resources, Business Administration, or related fields are preferred.
2. At least 1 year of relevant work experience; familiarity with tax and labor laws is preferred.
3. Proficient in using Microsoft Office software; possess strong data analysis and document management skills.
4. Detail-oriented, organized, with excellent communication skills and a team-oriented spirit. Ability to work efficiently in a fast-paced environment and strong time management skills.
5. Good command of written and spoken Chinese, Vietnamese, and English, capable of proficiently handling documents and communication.

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