About STEAM for Vietnam
STEAM for Vietnam Foundation is a 501(c)(3) non-profit organization dedicated to promoting STEAM (Science, Technology, Engineering, Arts, and Mathematics) and AI education in Vietnam. We are powered by a global team of passionate professionals and students who believe in the power of free, world-class education to transform lives and help future generations confidently step onto the global stage.
We are seeking a detail-oriented and reliable Admin & Accounting Coordinator to support the smooth day-to-day operations of STEAM for Vietnam.
In this role, you will help us keep the engine running behind the scenes by supporting:
- Administrative paperwork
- Purchasing & vendor coordination
- Basic finance tasks
- Grant and contract documentation
Key Responsibilities
1. Administrative & Paperwork Support
- Prepare, organize, and file contracts, MOUs, quotations, payment requests, and other documents.
- Maintain Google Drive folders and internal trackers, ensuring documents are named and stored consistently.
- Support the collection of signatures and approvals (digital or physical) from relevant stakeholders.
2. Purchasing & Vendor Coordination
- Support procurement processes: request quotes, compare options, prepare simple purchase summaries.
- Coordinate with vendors for invoices, payment details, and delivery confirmation.
- Help ensure purchases follow basic procurement rules (documentation, approvals, receipts).
3. Finance & Expense Management (Support Role)
- Assist with basic bookkeeping tasks, such as recording expenses in spreadsheets or templates.
- Help prepare payment requests, reimbursement forms, and expense reports for review.
- Support the Finance/Operations Lead in tracking project budgets vs. actual spending.
4. Grant & Donor Compliance Support
- Maintain grant documentation folders (proposals, contracts, reports, financial attachments).
- Track simple grant-related deadlines (report due dates, financial report timelines).
- Support the preparation of financial attachments for donor reports (exporting data, formatting spreadsheets, gathering supporting documents).
5. Cross-Team Coordination & Reporting
- Work with Program Leads to gather necessary paperwork related to activities (attendance lists, invoices, receipts).
- Help prepare basic admin/finance summaries for internal meetings.
- Flag risks or delays early (missing documents, unclear invoices, upcoming deadlines).
Qualifications
- Prior experience in administration, finance support, operations, or office management is a plus (non-profit or start-up experience is a bonus).
- Strong attention to detail and respect for accuracy in paperwork.
- Good organizational skills; able to keep documents, links, and trackers tidy and up to date.
- Clear and professional communication in Vietnamese; basic working English is a plus.
- Passionate about education and social impact, and happy to support behind-the-scenes work that enables large-scale programs.
Why you'll love working here
- Competitive Salary: Up to 20,000,000 VND/month (based on competency).
- Allowances: Daily lunch/dinner allowance and covered parking fees.
- Review: Annual salary review based on KPIs and business performance.
- Insurance: Full participation in Social, Health, and Unemployment Insurance (SHUI) as per Vietnam Labor Law upon signing the official labor contract.
- Leave: 12 days of annual leave plus public holidays.
- Hybrid Working Model: Flexible schedule combining in-office and remote work to ensure work-life balance.
- Facilities: Modern office with a fully stocked pantry (free coffee, tea, and snacks).
- Equipment: High-performance laptop and necessary tools provided.
- Development: Opportunities for internal training and career growth within a supportive and professional environment.
