Manage accounting, financial reporting and management reporting for commercial activities, including local sales, export sales, revenue, accounts receivable, sales deductions, rebates, discounts, commissions, freight and other direct selling expenses
Review monthly closing activities for revenue, AR and commercial expenses, including sales cut-off, accruals, reconciliations, provisions, credit notes and reclassification entries
Ensure commercial-related financial data is recorded accurately, completely and on time in compliance with IFRS, VAS, Group accounting policies and internal reporting requirements
Prepare and review monthly, quarterly and annual reports related to sales, revenue, AR aging, DSO, collection status, overdue balances, working capital, cash inflow forecast and commercial expenses
Ensure consistency between commercial reports, statutory financial statements, consolidation packages, management reports and audit deliverables
Revenue & AR Recognition, Invoicing & Sales Cut-off Control
Review revenue recognition, invoicing, credit notes, debit notes, sales returns, rebates and discounts to ensure proper accounting treatment and reporting cut-off
Review revenue recognition, invoicing, credit notes, debit notes, sales returns, rebates and discounts to ensure proper accounting treatment and reporting cut-off
Review payment terms, Incoterms, delivery status and shipment documents to ensure revenue and AR are recognized in the correct period
Identify revenue reporting risks and escalate material issues to management in a timely manner
Accounts Receivable, Collection & Aging Control
Monitor customer balances, approved credit limits, payment terms, due dates, collection status and receivables aging across commercial entities
Control overdue balances and coordinate with Sales, Treasury and relevant functions to support collection activities and reduce credit exposure.
Lead periodic AR review meetings with Sales and relevant departments to follow up overdue debts, disputed balances, high-risk customers and collection action plans
Coordinate periodic customer balance confirmations and follow up reconciling differences until proper resolution
Review and monitor provision for doubtful debts / expected credit losses in accordance with Group accounting policies and applicable accounting standards
Provide recommendations on credit limit, payment term, shipment release, credit hold or management approval for customers with overdue balances or high-risk credit exposure
Advise on payment terms and AR-related clauses in sales contracts to protect the Group's cash flow and reduce collection risk
Maintain credit control reports and provide early warning indicators for material customer risk, abnormal payment behavior or unusual sales arrangements
Escalate significant overdue balances, high-risk accounts and abnormal collection issues to management in a timely manner
Commercial Deductions, Rebates & Direct Selling Expense Control
Control direct selling expenses and commercial deductions, including rebates, discounts, sales incentives, commissions, logistics costs, freight charges, promotional support and customer-related claims
Review the appropriateness, completeness and approval of commercial expense documents before accounting recognition and payment processing
Monitor budget versus actual spending for commercial expenses and provide variance analysis to management
Ensure commercial expenses are properly accrued, classified and allocated to the correct customer, market, product, entity and reporting period
Coordinate with Sales and Commercial teams to ensure rebate, discount and incentive schemes are properly documented, approved and accounted for in line with accounting standards and Group policy
Working Capital, Cash Collection Forecast & Management Reporting
Prepare AR-related working capital analysis, including DSO, overdue ratio, collection trend, top customer exposure, credit utilization and cash collection forecast
Coordinate with Treasury to align collection forecast, actual receipts, FX impacts, bank charges, trade finance, factoring or credit insurance matters
Provide analysis on revenue movement, sales by customer, product, market, channel, currency, payment term and collection performance to support management decision-making
Highlight key business drivers, abnormal movements, overdue risks and commercial issues affecting cash flow and working capital
Support management reporting, Board reporting and investor reporting where commercial, revenue, AR and working capital information is required
Knowledge and practical ability to apply receivables management and risk mitigation tools, including Trade Credit Insurance, Letter of Credit (LC), Bank Guarantee, Factoring and Invoice Discounting
Process Standardization, Reporting Governance & Internal Controls
Develop, implement and maintain standardized SOPs, templates, control checklists and reporting packages for commercial accounting, AR control, invoicing, collection, credit control and direct selling expense control
Establish and monitor monthly closing procedures, submission deadlines, review procedures and escalation processes for commercial reporting and AR control
Identify control gaps in sales-to-cash processes and propose practical solutions to strengthen data accuracy, compliance and working capital management
Strengthen internal controls over customer master data, invoice issuance, credit notes, AR reconciliation, collection tracking, provision review and commercial expense approval
Drive standardization and documentation of commercial reporting workflows across Vietnam, Singapore, Indonesia, China and other countries where the Group operates or expands
System, Master Data & Reporting Automation
Coordinate the maintenance and optimization of ERP data, customer master data, AR reports and automated dashboards for commercial reporting and AR control
Work with IT/ISM, Entity Finance and business users to improve automation, reduce manual reporting, enhance data integrity and support faster management reporting
Define reporting requirements for system design, customer master data, AR aging, credit control, collection workflow, commercial expense tracking and management dashboards
Participate in system testing, user acceptance testing, data migration and post-implementation review for commercial finance and AR reporting modules
Ensure data integrity between ERP, sub-ledgers, BI reports, commercial dashboards, management reports and financial statements
Cross-functional Business Partnering & Team Leadership
Act as the key Finance contact point for Sales, Commercial, Logistics, Warehouse, Treasury, Tax and Entity Finance teams on revenue, AR, credit control, collection and commercial expense matters
Provide timely financial insights to support sales planning, collection planning, working capital management and customer risk assessment
Lead, coach and develop the Commercial Reporting & AR Control Team to ensure clear ownership, effective execution and continuous improvement
Allocate tasks, review work quality, monitor deadlines and ensure team deliverables are completed accurately and on time
Build team capability in commercial accounting, AR control, IFRS/VAS reporting, data analysis, ERP usage, business partnering and stakeholder management
Requirements
Bachelor's degree
Having a certificate related to international accounting (ACCA, CMA, ICAEW,...) is an advantage.
At least 4 years of experience in the field of accounting and finance
Previously held a team leader position and have experience managing a team
Proficient in using office computers, have experience using ERP (SAP, Oracle...)
Legal knowledge: Understanding VAS accounting standards, IFRS, enterprise law, accounting law, tax management law, and legal documents related to accounting.
Systems thinking: identify and propose reasonable solutions to operational management using systems solutions.
Financial report analysis skills: sensitive in reviewing data, analyzing fluctuations in received reports.
Training skills: ability to communicate, train employees, and guide employees to perform assigned tasks well.
Leadership skills: ability to lead a team and work effectively with a team.
Proactive: proactive in working coordination between the Department and other Departments in the Company, to achieve common goals.
