Job title: Manager Finance
Department - Finance
Direct reports - Managing Director
Location- Vietnam
Job purpose
The Finance Manager is responsible for all financial matters pertaining to company, including Services of company might operate out of company in Vietnam as well as Agency Services offered to parent company in Singapore. He/she must have an excellent and professional working relationship with the management team of company in Vietnam as well as Company Group.
Main tasks and responsibilities
Financial Management
- Develop and implement financial policies, systems and procedures for the company.
- Analyse business operations, trends, costs, revenues, financial commitments and obligations to project future revenues and expenses.
- Prepare and monitor daily cash flows and daily liquidity reports for the week for the smooth control and daily functioning of fund management.
- Prepare monthly, quarterly, half yearly and annual cash flow forecasting.
- Plan, follow-up and execute accounts receivables and payables.
- Manage and monitor overdraft and bill discounting facility with bank, including timely settlement of overdraft used and bills discounted as well as submission of bills as required by the bank.
- Develop, maintain and analyse budgets, review periodic reports of budgeted costs to actual costs.
Accounting Management and Auditing
- Develop and implement accounting procedures and policies which will streamline the daily accounting affairs and improve internal controls.
- Prepare, examine and analyse accounting records to assess accuracy and promptness.
- Monitor reconciliation of bank statements, vendors, customers, overseas agents as well as group companies accounts.
- Prepare and submit MIS reports as required by the management.
- Monitor income contribution reports, job reports are prepared accurately and promptly.
- Prepare daily, monthly, quarterly, half yearly and annual performance reports accurately and promptly and submit to the management.
- Monitor monthly salary disbursements, recovery of advances and imprest settlements.
- Liaise with auditors for finalization of books of accounts.
Corporate Accounting
- Ability to compile, verify, analyse, interpret and disseminate critical financial data (actual, forecast and budgeted) to all major stakeholders and in multiple currencies. Experienced in acquisition accounting and mergers, competent in statutory reporting
- System implementation - Successful implementation, analysis and management of new accounting systems and procedures, including systems integration and staff training.
- Communication and leadership skills - communicate effectively to build relationships both internally and externally, develop strategic partnerships and provide advice at all levels of management. Proactive leadership style to meet strict deadlines and maintain a team under pressure.
- Fully accountable for the preparation of management reports but not limited to Fund Flow, Cash Flow, Daily Liquidity reports, Accounts Payable and Revenue Monitory Reports of offices in ME and Asia.
- Managing funds independently, liaising with customers as well as with vendors for collection and payments.
- Supervising reconciliation of various accounts such as banks, vendors, overseas agent and intercompany accounts.
- Liaising with banks for all banking related matters including overdraft facilities and bill discounting activities.
- Review and make decisions on Credit limit of new and existing customers.
- Actively involved in liaising with customers for receivables and maintained healthy relationship with customers.
- Actively involved in the sourcing, development & finalisation of budget plan.
- Handling the monthly/yearly closure of books of accounts up to finalisation of companies under the group.
- Coordinating with internal and external auditors for audit related works and queries.
- Generating monthly performance reports to be submitted to the board.
- Reviewing the trial balance entries and implementing corrective actions if required.
Actively involved in rectification work and training of junior staff.
Key Performance Indicators (KPIs)
- Financial Reporting and Analysis Timely, accurate and reliable financial data available, as and when needed.
- Cash Flow Management Maintain effective cash flow by monitoring account balances.
- Settlement SOA Settlement SOA with Principal every month base on the amount in SOA.
- Monitor and control Outstanding AR.
- Budgeting and Financial Planning - Develop and manage annual budgets for the company.
- Tax submission - Ensure all required tax filings are submitted accurately and on time, in compliance with local regulations.
- Team Management Improve team to be more effectively.
Key interactions (Internal | External)
External: Banks I Authorities I Auditors I Vendors I Customers.
Internal: All across company organisation and company Finance Team.
Education requirements
- M.Sc in Finance, Auditing, B. Com or similar.
- A professional accounting qualification (ACCA, CMA, CPA etc.).
Language requirements
English
Background and experience
- Shipping/Transportation industry experience is a must.
- Experience from vessel operating shipping company is preferred.
- 10+ Years of working experience in finance positions.
- Experience from working in a similar role.
- Experience in working with SAP.
Competencies and skills
Core Competencies
- Integrity & Accountability: Takes ownership of outcomes and supports team members in upholding ethical standards; addresses issues of non-compliance proactively
- Customer Focus: Builds strong relationships with internal and external customers; adjusts processes or actions based on customer feedback and expectations
- Continuous Learning: Seeks feedback and applies learnings to improve performance; encourages a mindset of improvement within the team
- Agility: Adapts plans quickly to address operational challenges; helps team remain flexible during changes or unexpected issues
- Collaboration & Communication: Encourages input from all stakeholders; clearly communicates expectations and updates across departments and shifts
Leadership Competencies (Applicable for Grade G and Above)
- Leading by Example Motivates teams through personal example and professional accountability.
- Operational Excellence Implements and monitors operational best practices to enhance service performance.
- Strategic Thinking Develops and executes logistics strategies aligned with business objectives.
- Emotional Intelligence Effectively manages team dynamics and fosters an inclusive work environment.
- Team Empowerment Coaches and mentors the operations team, ensuring high engagement and performance.
Functional Competencies
- Shipping & Logistics Expertise Strong understanding of vessel handling, cargo management, and shipping regulations.
- Process & Resource Optimization Ability to streamline workflows and maximize resource utilization.
- Problem-Solving & Crisis Management Quickly identifies and resolves operational challenges to minimize disruptions.
- Vendor & Stakeholder Management Builds and maintains productive relationships with external partners.
