As aFinance Admin, you will play a key role in managing financial documentation and supporting internal and external payment processes across the agency.
This position works closely with clients, vendors, banks, and internal teams to ensure all transactions are executed accurately, in compliance with procedures, and within required timelines.
Due to the agency's frequent projects involving KOLs/influencers/content creators, this role willregularly workwith multiple individual partners and freelancers, requiring ongoing communication, negotiation, and close follow-up on documentation.
KEY RESPONSIBILITIES
1. Admin & Payment Process
- Work with clients, partners, and internal teams to prepare and process financial documentation related to projects and internal expenses (contracts, appendices, invoices, payment requests, liquidation documents, etc.).
- Proactively plan and manage vendor payment schedulesin accordance withcontract terms; prepare andsubmitpayment requests for approval in line with company procedures.
- Reconcile and monitor accounts receivable and accounts payable; report timely updates to the direct supervisor.
- Process and execute internal operating and project-related expenses.
- Liaise with banks to execute transfers, confirm transactions, and handle related banking procedures.
- Maintain and manage financial documentation records.
- Support other administrative and finance-related tasks as assigned.
2. Accounting
- Support the Accounting Lead in consolidating project-based revenue and cost data.
- Reconcile accounting figures and outstanding balances on a periodic basis.
- Prepare and review supporting documents for internal reporting.
- Assistin finalization and other accounting-related requirements when needed.
WHAT WE LOOK FOR
- At least 1 year of accounting experience(experience in agency environments is a plus).
- Solid hands-on experience in accounts receivable/payable, payment processing, and expense management.
- Experience in administrative tasks is a plus.
- Proficiencyin Excel, Google Workspace, and digital/AI tools (e.g., ChatGPT, Canva).
- Strong English skills, especially in reviewing contracts andwritingprofessional emails.
- Detail-oriented, responsive, and able to prioritize tasks under pressure.
- Basic knowledge of accounting principles or business law is a plus.
THE OBLIGATORY TROPHIES
- $$$
- Full insurance according to the laws + extra insurance
- Paid holidays and agency trips
- Foods, milk teas, fruits, snacks, foosball
- Your beloved team
If you are interested in an opportunity to explore yourself and join the hunt with us, please contact us via email:[Confidential Information]or call us at+84 28 6686 4141.
