Overview:
The Executive Legal and Secretarial is responsible for providing comprehensive legal, secretarial, and administrative support to the Legal and Secretarial Department (LSD). This role ensures the smooth and efficient operation of the organization, fosters harmony and teamwork within the management team, and acts as a key liaison with the Kuala Lumpur (KL) office.
Responsibilities
- Monitor and stay updated on the latest laws and regulations relevant to the company's industry.
- Provide advice on the legal aspects of contracts, agreements, and other legal documents.
- Assist in the review and translation of legal and secretarial documents.
- Support corporate governance policy matters across LSD divisions.
- Prepare and maintain statutory registers, logbooks, and records for Board members.
- Prepare and file regular statutory returns and filings with relevant regulatory authorities.
- Draft minutes, resolutions, and other necessary documents for board and management meetings.
- Manage administrative functions, including scheduling meetings, maintaining calendars, and arranging logistics.
- Ensure accurate record-keeping and maintenance of all contracts and agreements.
- Prepare correspondence and handle responses to both internal and external inquiries.
- Assist in the preparation of presentations and other necessary secretarial materials.
- Maintain strict confidentiality and handle highly sensitive information with discretion.
- Proactively establish and maintain effective, collaborative working relationships with all internal departments.
- Perform other relevant duties as assigned by the Head of LSD.
Skills & Experience We Are Looking For
- Bachelor's Degree in Law or Legal English.
- Minimum of 1 year of professional experience in a related legal, secretarial, or administrative field.
- High proficiency in both written and spoken English.
- Strong competency in standard computer applications and office software.
- Legal Tech & AI Integration: Proven ability (or preferred certification/experience) in leveraging legal technology and AI-driven tools to optimize workflow efficiency, streamline case management, and handle data.
- Excellent time management and organizational skills, with a track record of efficiently handling high-volume legal and secretarial tasks.
For more job opportunities, please go to HLBVN Careers: https://www.hlbank.com.vn/en/about-us/careers.html
We appreciate your application and will be in touch with shortlisted candidates regarding next steps.
