Executive Assistant to General Director - Revolution Express

Reporting to the General Director, The Executive Assistant (EA) is responsible for assisting with the implementation of the Groups projects throughout Vietnam. The EA will oversee that project milestones and commercial controls are achieved assisting with effective planning including, programming, phasing, procurement, logistics, staging, quality, cost, time control and the execution of projects at an international standard level. Customer centric, the EA will ensure that delivery of each project meets the standards in which the product was sold, and the company and stakeholders business and financial objectives are met. The EA Coordinates the efforts of all parties involved in the project, which include the consultants, contractors, sub-contractors, staff and workpeople and reports all issues and challenges as they arise to the General Director

Key Points

Oversight of Project

Liaising with Project Managers

Liaising with consultants and government and rail departments

Tracking project costs & schedule

Assisting with Quality control

Staging & logistics

Variation control

Reporting

Handover inspections

EA Responsibilities

Follow up on schedules and budgets for assigned projects with Project Managers and consultants on behalf of the General Director

Follow up on phasing and staging plans with the General Director.

Assists the team members to obtain governmental approvals. Explanation of project scope and the associated costs as required is part of this process.

Co-ordinates with consultants, contractors, and other outside vendors as they pertain to the delivery of the projects.

Monitors projects are being completed within budgets and financial objectives

Monitors the program/schedule of projects and project managers within Vietnam to ensure successful project completion and coordination of all consultants and contractors.

Monitors the project and construction management team including architects, engineers, logistics, procurement, quality and cost control, programming, workplace consultants, and administrative support.

Works cooperatively with and ensures each project manager works cooperatively with the appropriate project and construction management companies to develop overall program scope, strategy, and requirements.

Liaise with the different stakeholders of the project (clients, contractors, local authorities, etc.)

Work with designers, development, property management.

Monitors progress on all aspects of project(s) and delivers reports to the General Director

PCM Qualifications

Experience working in a dynamic, foreign led environment with exceptional English and Vietnamese language skills

Experience at mid-level management in a foreign led environment

Experience in project management of hotels, resorts, residential, retail and office projects.

Able to work flexible hours and travel according to the needs of the project

Effective communicator and decisive;

Foster teamwork cooperatively and effectively with others to set goals resolve problems;

Manage stakeholders in complex environments;