About Us
Indochine Wellness is a leading provider of innovative, premium fitness and wellness ecosystems for businesses across Vietnam - including gym clubs, wellness centers, corporate wellness programs, and high class health-focused hospitality organizations. As we expand our footprint, we're looking for strong talents to fuel our next phase of growth.
Role Purpose
We are looking for a well-rounded Executive Assistant to CEO to provide high-level executive, strategic, analytical, project management and administrative support to the CEO. The role coordinates across the CEO, Board, Sales & MKT team; internal departments, and strategic partners to ensure priorities are translated into clear actions, timely follow-up and effective execution.
Key Responsibilities
Strategic & Business Support
- Track strategic initiatives, business performance; prepare regular and ad-hoc reports, research papers, executive summaries and presentations.
- Work with Business Managers and the CEO to prioritize key issues and opportunities, translate priorities into action plans and communicate strategic roadmaps to relevant stakeholders.
- Monitor progress, identify risks and proactively highlight issues requiring CEO attention.
Project & Key Account Management
- Coordinate stakeholders, follow up on actions, prepare status updates and escalate delays or critical issues.
- Attend key meetings where required with the CEO and ensure decisions and next steps are executed.
CEO Office & Stakeholder Coordination
- Manage the CEO's calendar and agenda, prioritize requests and protect time for strategic priorities; provide reminders and meeting briefings.
- Coordinate with Board members, internal departments and strategic partners; handle sensitive information with discretion.
- Coordinate strategic meetings and presentations when required by the CEO.
Business Intelligence & Sales Reporting
- Coordinate with Business Manager to conduct market, competitors, business development and industry research and convert findings into concise, actionable insights.
- Coordinate and work with Business Manager and Sales Department to frequently update sales revenue and prepare sales reports as requested; maintain timely and accurate CRM updates for Key Account projects.
Meetings, Communication & Relationship Management
- Prepare agendas, materials and logistics; document key decisions, actions and deadlines and maintain follow-up trackers.
- Draft/proofread correspondence, letters, memos, reports and presentations for the CEO.
- Support management of important stakeholder relationships, including scheduling, follow-ups and appropriate relationship-building activities.
Travel, Expenses & Special Projects
- Coordinate CEO travel, itineraries, flights, hotels and related logistics while monitoring costs against budget.
- Collect and analyze expense information, coordinate claims with Accounting and highlight costs requiring adjustment.
- Undertake special research, analysis, strategic or operational projects assigned by the CEO.
Key Requirements
- Bachelor's degree or above in Business Administration, Finance, Economics, Management, International Business or related fields.
- 3+ years of relevant experience in Executive Assistant, Executive Office, Business Analyst, Project Management, Strategy, Sales Operations or similar roles.
- Experience supporting a CEO, Managing Director, Country Manager or senior executive is highly preferred.
- Strategic and commercial mindset; able to understand priorities beyond routine administration.
- Strong analytical, project management, planning, organization and follow-up skills.
- Excellent written and verbal communication with senior stakeholders.
- High discretion, maturity, executive presence and confidentiality.
- Proactive problem solver with strong attention to details and ability to manage multiple priorities.
- Strong Microsoft Excel, PowerPoint, Word, with AI skills, automation tools are an advantage.
- Fluent business English, particularly for reports, presentations and communications
What We Offer
- Competitive salary and benefits
- Annual health insurance
- International working environment
- Exposure to professional brand content
- Training courses at local and global level
- Strong creative culture encouraging personal development
