JOB DESCRIPTION
Job title: CEO Assistant
Company: Ecomobi
Location: HCM office, Vietnam
Level: Senior
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Key responsibilities:
1. Project Management: Assist with special projects and initiatives, including research, data analysis, and report preparation. Ensure timely completion of projects and tasks.
2. Meeting Coordination: Organize and prepare for meetings, including drafting agendas, gathering necessary materials, taking minutes, and following up on action items.
3. Communication Management: Act as a liaison between the CEO and internal/external stakeholders. Screen and direct phone calls, emails, and other communications.
4. Relationship Building: Build and maintain positive relationships with employees, clients, and partners. Facilitate effective communication and collaboration within the executive team and across the organization.
5. Confidentiality: Handle sensitive and confidential information with the highest level of discretion and professionalism.
6. Administrative Support: Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents as required
Competencies:
1. Education: Bachelor's degree in Business Administration, Marketing, or a related field is preferred.
2. Skills:
Data-Oriented:
- Strong ability to analyze and interpret data, making informed decisions based on quantitative and qualitative information.
- Experience with data management tools and software.
Problem-Solving:
- Demonstrated ability to identify issues, think critically, and develop effective solutions.
- A proactive approach to challenges, with the capacity to anticipate problems and address them efficiently.
- Experience in managing complex situations and making sound decisions under pressure.
Open-Minded:
- A flexible and adaptable mindset, with the willingness to embrace new ideas and approaches.
- Ability to work in a diverse environment, valuing different perspectives and fostering a culture of innovation and continuous improvement.
Hardworking:
- A strong work ethic with the ability to manage multiple priorities and work under tight deadlines.
- Willingness to go above and beyond to ensure the success of the CEO and the organization.
Languages: Good communication in English (Chinese is a plus)
Benefits:
- 100% Salary and allowances for 2-month Probation
- Lunch allowance + Laptop allowance
- Annual leave: 12 days/year. Employees get 1 day off on their birthday.
- Fund for Training & Development: annual training budget according to rank; the company also frequently organizes internal training courses and training with external instructors.
- Bonuses for holidays and special occasions: New Year's Day, March 8th, May 1st, September 2nd, October 20th, Mid-Autumn Festival, birthdays,...
- 13th month salary; bonus based on working performance(quarterly) and Salary review twice a year
- Personal Healthcare Insurance besides Social and Medical Insurance; annual health check-up
- Teambuilding: from 2-3 times/year, both local and overseas
- International working environment with foreign colleagues and partners
- Opportunities for professional training on jobs and skills
Other information:
- Flexible time: 9AM 6PM (7,5 hours/day From Monday to Friday)
- Working location: 3-4 Floor, Dashaus Building, 27AB, Tran Nhat Duat Street, D1, HCMC
