POSITION OVERVIEW
The Executive Assistant to the BOD will serve as the strategic partner and primary point of leverage for the Board of Directors. This is a high-impact, demanding role that requires a unique blend of sharp intellect, organizational mastery, and the assertive professional strength necessary to drive execution and interface effectively across all Board members. The ideal candidate will be a proactive problem-solver, highly articulate, and possess the exceptional finesse to represent the BOD while maintaining rigorous standards of productivity and confidentiality.
KEY RESPONSIBILITIES
1. Strategic Execution & Project Oversight (The Push):
- Act as the Executive's central point of contact for internal project coordination and execution tracking.
- Proactively Push and follow up with department heads and cross-functional teams to ensure all assigned tasks, initiatives, and strategic goals are progressing on schedule and meeting established deadlines.
- Support the preparation of materials for the BOD, ensuring all reports, presentations, and meeting logistics are handled with precision and discretion.
- Monitor, track, and report on the status of key company initiatives, highlighting potential bottlenecks and risks for immediate Executive review.
2. Executive Support & Time Management:
- Manage a dynamic and complex calendar, prioritizing meetings, appointments, and travel logistics with precision.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Prepare the Executive for meetings by compiling all necessary materials, agendas, and pre-reading documentation, ensuring the Executive is fully briefed.
- Screen and prioritize incoming correspondence (emails, calls), drafting professional responses on behalf of the Executive when appropriate.
3. Professional Representation & Communication:
- Serve as a professional and personable gatekeeper, managing communication flow between the Executive and internal/external stakeholders, including key members of the BOD.
- Maintain a consistently pleasant and approachable demeanor (easy-on-the-eye/presentable, gentle speaking), while possessing the underlying confidence and authority necessary to effectively liaise with senior management.
4. Personal Assistance (As Needed/In Case):
- Provide support for reasonable personal administrative tasks that intersect with the Executive's professional schedule, on a case-by-case basis (in case).
- Assist with managing personal appointments, reservations, and errands as required to optimize the Executive's overall schedule and focus.
- Coordinate private travel arrangements (booking flights, accommodation, transportation) as an extension of professional duties.
REQUIRED QUALIFICATIONS & SKILLS
- Age Profile: Preferred candidates born in the late 1980s (8X) or early 1990s (9X).
- Experience: Minimum of 5 years of progressive experience supporting C-Level Executives (BOD) in a demanding environment.
- Aptitude: Exceptional intelligence (Smart), highly agile, and proactive (anticipatory working style). Must be able to take ownership of tasks and drive them to completion independently.
- Interpersonal Strength: Must be outwardly personable and refined, yet internally strong and resilient enough to effectively chase and hold individuals accountable (the push factor).
- Technical Proficiency: Expert level in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools.
PREFERRED (BONUS) QUALIFICATIONS
- Previous experience in the Education sector (e.g., K-12, Edu-Tech, Higher Education).
- Experience gained from Studying Abroad or working in a highly international/multicultural corporate setting.
HOW TO APPLY
Interested candidates who meet the above criteria and thrive in a high stake, rewarding environment are invited to submit their resume and a compelling cover letter detailing their experience in strategic project follow-up.
CHILD PROTECTION STATEMENT
Millennia Education is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants, staff, third party providers, volunteers, and visitors to share this commitment. We follow safe recruitment practice, and appointments are subject to an interview, satisfactory references, identity check and criminal record check.
At Millennia Education, we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.
The question isn't who's going to let me; it's who's going to stop me
Ayn Rand, author and philosopher
