Event Management Lead

WE ARE HIRING!

Position Title: Event Management Lead (Contractor)

Department: Marketing and Communications

Employment Type: Full-time

Help us reimagine the 21st-century University.

Fulbright University Vietnam is an innovative, future-oriented university dedicated to bringing the best of American education to Vietnam. Fulbright serves the next generation of Vietnamese entrepreneurs, scientists, engineers, policy innovators, and artists through undergraduate and graduate educational programs of exceptional rigor that equip students with the skills, adaptability, and international network to thrive in a fast-changing world.

Fulbright's flagship academic programs include The Fulbright School of Public Policy and Management (FSPPM) an accredited graduate professional school incubated by the Harvard Kennedy School until the university's founding in 2016; and Vietnam's first undergraduate program in engineering and the liberal arts and sciences.

Fulbright is growing rapidly. In Fall 2026, the university will move into its home campus in the Saigon High Tech Park in Thu Duc City, Ho Chi Minh City in the heart of Vietnam's emerging innovation ecosystem. Until campus construction is completed, we are located at Crescent Plaza, Tan Phu Ward, in Ho Chi Minh City (formerly District 7).

More information about Fulbright may be found at https://fulbright.edu.vn/.

About the role

The Event Management Lead (Contractor) at Fulbright University Vietnam is responsible for leading the operational planning and execution of major institutional events, including large-scale ceremonies, conferences, and community gatherings.Working closely with the Marketing and Communications team, this role focuses on event operations, logistics, and production management to ensure seamless delivery of events that meet Fulbright's institutional standards and guest experience expectations. The position requires strong project management skills, the ability to coordinate multiple stakeholders, and hands-on leadership during pre-event preparation and on-site execution.

Reporting Lines

Solid reports to: Corporate Brand Manager

Dotted-line reports to: Director of Marketing and Communications

List by title positions which report directly to this position: N/A

Roles and Responsibilities

The duties and responsibilities of the Event Management Lead (Contractor) are organized across six primary areas:

1. Event Planning and Project Management

• Develop and manage the overall event plan, including detailed timelines, milestones, and task allocation.
• Coordinate closely with the MarCom team to translate event concepts into operational plans and execution frameworks.
• Monitor project progress and proactively identify potential risks or operational issues.
• Ensure all deliverables are completed on time and aligned with event objectives.

2. Venue and Production Management

• Lead venue coordination, spatial planning, and production setup.
• Oversee stage design, audiovisual systems, lighting, signage, and technical requirements.
• Manage rehearsal schedules, run-of-show planning, and event-day operations.
• Ensure compliance with safety, venue regulations, and event protocols.

3. Vendor and Agency Management

• Identify, coordinate, and manage event vendors and production agencies.
• Oversee vendor deliverables, timelines, and service quality.
• Facilitate communication between vendors and internal stakeholders to ensure smooth implementation.

4. Stakeholder Coordination

• Coordinate with internal departments, faculty representatives, and external partners involved in the event.
• Support alignment between different stakeholders to ensure smooth collaboration and decision-making.
• Act as the operational focal point for event-related logistics.

5. Pre-Event, Side Events, and On-Site Execution

• Manage logistics for related activities such as side events, pre-event preparations, rehearsals, and setup days.
• Provide hands-on leadership during event days, ensuring all operational elements run smoothly.
• Handle real-time issue resolution and coordinate rapid responses to unexpected situations.

6. Post-Event Evaluation and Reporting

• Coordinate event recap and documentation.
• Support post-event surveys and feedback collection.
• Prepare operational reports and key learnings to inform future events.

Other duties:

Contributing to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results as and where needed; and perform other duties as assigned.

What we look for

Values and Mindset:

• You believe education is not just a service, it is a force that can restore dignity, expand choices, and reshape a life.
• You pay attention to what is happening in society, and you want your work to be part of solutions that make the world fairer and happier.
• You welcome hard moments as part of growth, you learn fast, stay steady, and look for possibilities even when resources are limited.
• You show up with generosity, you do excellent work, you help others succeed, and you keep your mind open to learning from anyone.
• You speak with integrity, you have a clear perspective, and you can debate thoughtfully to move the work forward, not to serve ego.

Education: Bachelor's degree in Event Management, Marketing, Communications or a related field is required.

Experience:

• A minimum of 5 years of related experience
• Experience managing large-scale professional events

Knowledge, Skills and Abilities:

o Fluency in English and Vietnamese.

o Strong project management and event operations skills.

o Solid experience in large-scale event logistics, venue setup, and production coordination.

o Strong vendor and stakeholder management abilities.

o Excellent organizational and problem-solving skills.

o Strong attention to detail and ability to manage complex timelines.

o Ability to work effectively both independently and as part of a team.

o Ability to work under pressure and respond quickly to on-site issues.

o Ability to manage multiple tasks and priorities in a fast-paced environment.

Preferred qualifications:

o Experience managing large-scale events (500+ attendees), such as conferences, corporate events, or graduation ceremonies.

o Experience working with event vendors, venues, and production teams.

o Familiarity with project management or event planning tools.

You are:

Highly organized and detail-oriented.

A proactive problem-solver.

Calm and resourceful under pressure.

Collaborative and comfortable working with multiple stakeholders.

Adaptable in fast-paced environments with tight timelines.

What we offer

• Opportunity to join a passionate team who shares the belief in the transformative power of education and values the unique opportunity to create a new university.
• Opportunity to participate in public talks, workshops, seminars, as well as other enriching activities at Fulbright.
• A dynamic, innovative, and international work environment.
• Intensive English-speaking environment.
• Competitive salary and high-end insurance schemes for employees and direct family members.
• Professional development opportunities.

How to Apply

• To see all job listings, please visit our list of vacancies: https://fulbright.edu.vn/join-us/
• All applications must include evidence that addresses the mandatory requirements.
• Fulbright University Vietnam employs Interfolio to manage the application process.
• Need help Please visit Interfolio Product Help: https://product-help.interfolio.com/m/27438 or contact Talent Acquisition team at: [Confidential Information]

Organizational Accountabilities

FUV is committed to the health, safety and wellbeing of its staff members. FUV and its staff members must comply with a range of Vietnamese legal and regulatory requirements, including foreign investment & business, import & export, contracts & commerce, banking, finance & foreign exchange, labor, taxation, land & premises, environment, and immigration. FUV expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

FUV is an Equal Opportunity Employer and committed to foster a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background.