Division Leader Operation Support

Primary Objective:

Manage Reception / Document task at DC according to DC plan and DC role.

Key Activities:

1. Manage Reception, Checking Document, Matching , Invoice

2. Rules and Regulations Plan , Manpower management, Operation control, Working schedule

3. Detect, solve and take solution for problem. Study to improve operation and capacity

4. Manage KPI of team

5. 5S and Safety Implementation

6. Other duties

Roles and Responsibilities:

1. Manage Reception, Checking Document, Matching , Invoice

- Check information in invoice, ensure it correctly, timely and be entered in the system

- Match invoice with PO to run payment of supplier

- Arrange & store invoices tidily, retrieve invoices according HQs request

- Reconcile VAT Invoice between E-Invoice system vs Profit system. Prepare input VAT daily and submitted timely and accurately to the Head Quarter

- Prepare minutes of cancelling and adjusting invoice

-Checking and Convert Purchase order to WMS system

- Issue picking list on WMS system

2. Rules and Regulations Plan , Manpower management, Operation control, Working schedule

- Follow all working procedures, the companys policies, rules and regulations.

- Check, monitor, remind and guide all subordinate to follow the rules and regulations.

- Optimize people productivity by manpower planning and implementation to achieve target and maximum productivity.

- Ensure efficient leadership to direct the Line/ Department towards Companys business strategies.

- Monitor subordinates attendance and attire.

- Approve duty roster, shift plan raised by subordinates.

- Be responsible for subordinates performance.

- Take part in recruitment & selection activities for Line/Departments staffing.

- Motivate, training and develop staff in order to encourage their professional development.

- Identify potential staff for succession planning purposes.

- Build and promote team work spirit.

- Control, calculate, summary, report Cost of Operation

3. Detect, solve and take solution for problem. Study to improve operation and capacity

- Control and adjust wrong price PO in system and ensure not delay payment due to wrong price

- Create MRS transaction for disposal, damaged goods at DC.

- Manage claim, accident report of loss, problem

- Support staffs frequently about new issues and find out solution to solve it.

4. Manage KPI of team

- Create and control KPI for section activities

- Do any reports & tasks are assigned by Superior

5. 5S and Safety Implementation

Responsible for safety , 5S of personnel working at Office & warehouse.

6. Other duties

- Produce regular reports and statistics on a daily, weekly and monthly basis.

- Support other departments as necessary.

- Other tasks or responsibilities as assigned by DC Manager or Senior Manager or Senior General Manager

Requirements:

- From Bachelor Degree

- 2+ year experience in Logistics, or Warehouse Operation

- Management skill

- Good at MS Office (Excel, Power Point), Operation system ( WMS, SAP, Profit)

- Honestly, carefully and negotiation skill

- Ability to work both independently and as a team member under high pressure

- Enthusiasm, adaptability, team-spirit are required

- Good inter-personal and reporting skills

- Negotiation and problem solving skills

Benefits:

- 13-month salary

- Performance bonus: 2-3 months salary

- Transportation allowance

- Premium Healthcare

- Full salary social insurance

- Meal allowance

- 13 days of annual leave

- Many opportunities for development (transfer, promotion)

- Training and learning development;