Job Description
About the job
Location: District 1, HCMC
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Position Summary
- The Contract Administrator supports company's project teams with commercial, contractual, and financial administration across steel fabrication
and installation projects. This role ensures contract accuracy, cost control discipline, and timely documentation, contributing to smooth project delivery and strong commercial outcomes.
- Operating as an offshore support function, the role collaborates closely with Project Managers, Estimators, Finance, and suppliers to maintain compliance, track key milestones, and manage contractual obligations.
Key Responsibilities
* Contract & Project Administration
- Draft, review, and administer subcontract agreements and purchase
packages.
- Monitor contract deliverables, milestones, claims and retentions.
- Prepare, assess, and issue variations and contractual correspondence.
- Support project teams by maintaining project registers, documentation, and
commercial records.
* Financial & Cost Control Support
- Assist with monthly project financial reports, including cost-to-complete
updates.
- Work with Project Managers and Finance Team to track budgets,
commitments, accruals, and spend.
- Prepare cashflow projections and progress claim summaries.
- Analyse deviations between budgets, forecasts, and actuals, highlighting risks
or required actions.
- Support final account preparation and project financial close-out.
* Stakeholder & Supplier Coordination
- Assist with onboarding subcontractors and suppliers, including compliance
checks and system entries.
- Coordinate with external parties such as consultants, fabricators,
subcontractors, and service providers.
- Support the review and processing of supplier and subcontractor payment
claims.
- Help resolve contract-related queries and contribute to dispute resolution
processes.
* Compliance & Documentation
- Ensure contractual documents meet required legal, quality, and safety
expectations.
- Maintain contract registers, file structures, and document control processes.
- Promote consistent use of templates, naming conventions, and project
documentation standards.
* Key Requirements
- Qualifications in Construction Management, Finance, Legal or a related field.
- 2+ year of experience in contract administration, project coordination, or commercial
support (construction or manufacturing preferred but not mandatory).
- Strong analytical and financial literacy with an interest in cost control and
commercial reporting.
- English proficiency, both written and verbal.
- Confident in stakeholder communication across diverse groups and cultures.
- Strong organisational skills with the ability to track multiple projects
concurrently.
- Proficient with Microsoft Office suite and comfortable learning new project
management and accounting systems.
- Detail-driven mindset with the ability to interpret information carefully and
question gaps or inconsistencies.
- Ability to work independently, meet deadlines, and maintain accuracy under
pressure.
