Responsibilities
- Search Receive Analyze bidding information: Receive bidding plans from business units and proactively search for bidding opportunities via the National Bidding Network System or other sources. Analyze bidding documents/request for proposals and advise the Board of Directors on bidding feasibility.
- Prepare bidding documents: Collect and update legal, financial, and experience documents; complete declarations and prepare bidding forms in accordance with bidding requirements. Coordinate with related departments (Project, Accounting, Production, etc.) to finalize bidding documents.
- Control bidding document quality: Ensure compliance with bidding laws, bidding document requirements, and optimize winning potential.
- Bid submission and result tracking: Compile and submit bidding packages (online/offline). Track bidding results, receive clarification requests or feedback (if any), report results, and prepare explanations or clarifications when required.
- Update and archive: Regularly update new bidding regulations and maintain bidding databases. Archive documents and records related to departmental activities.
- Post-bidding support: Support preparation of negotiation minutes, contract finalization records, contracts, acceptance and handover documents. Work with investors or related partners.
- Perform other tasks as assigned by management and the Board of Directors.
Requirements
- Bachelor's degree in Administration, Law, Economics, Business Administration, Information Technology, or related fields.
- At least 4 years of experience in preparing IT bidding documents (priority for Government, FinanceBanking, or Healthcare projects).
- Bidding procedures and State regulations on bidding and bid evaluation processes.
- IT bidding documents.
- IT project contracts and commercial terms.
- Acceptance and payment procedures for IT projects.
- Proficient in MS Word and Excel (document drafting and formatting).
- Ability to work independently and manage multiple bidding packages simultaneously.
- Careful, detail-oriented, compliant, and responsible.
- Strong analytical and information synthesis skills.
- Dynamic, communicative, and good problem-solving abilities.
Benefits
- Working hours: 8:00 AM 5:30 PM, Monday to Friday (1.5-hour lunch break)
- Holiday & Tet bonuses; annual salary review
- Annual company trips and monthly/quarterly team-building activities
- Social insurance and health insurance in accordance with Vietnamese labor law
- BSH health insurance package
- Annual health check-ups
- Opportunities to enhance professional and soft skills through internal technical seminars and skill workshops
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