Assistant Project Manager

Job Description

Project Planning & Coordination

• Assist the Project Director in project planning, scheduling, and reviewing project deliverables.

• Coordinate with consultants to ensure designs and technical submissions meet requirements and authority regulations.

• Support preparation of design guidelines, checklists, and project documentation.

• Prepare and update Development Programs, project timelines, and management reports.

Consultant & Contractor Management

• Support procurement activities including preparing tender documents, reviewing tender submissions, and participating in tender evaluation.

• Assist in recommending and evaluating consultants and contractors during tendering phase.

• Coordinate with consultants, contractors, and internal departments (Business Development, Sales & Marketing, Finance) to provide technical inputs.

Project Execution & Monitoring

• Monitor site progress, quality, schedule, and cost; highlight issues and propose corrective actions to Project Director.

• Conduct site inspections to ensure construction complies with design, quality standards, and safety requirements.

• Assist in managing construction documentation, variation orders, and progress reports.

• Support Project Director in ensuring projects are kept within approved budget and timeline.

Authority & Regulatory Responsibilities

• Assist with authority submissions, documentation, and understanding regulatory processes.

• Ensure project designs, materials, and equipment proposed comply with authority and company requirements.

• Support the handling of inspections, permits, and regulatory approvals.

Internal Coordination & Reporting

• Prepare meeting minutes, coordinate follow-ups, and support project issues resolution.

• Provide updates to management on project progress and risks when required.

• Maintain organized project documentation, data resource systems, and e filing.

Cross functional Support

• Support S&M team on technical issues for customers and products.

• Assist in attending and resolving customer complaints and feedback during construction or handover stages.

Quality, EHS & Compliance

• Comply with and support implementation of:

• Environmental Management System (ISO 14001)

• Environment, Health & Safety Management System

• Quality Management System requirements

• Ensure contractors follow safety procedures and project environmental standards.

• Manage and control EHS work on site.

Benefits

• Competitive Salary and a guaranteed 13th-month salary.

• Annual variable bonus and performance-based salary reviews.

• Comprehensive Health & Wellness Scheme (9 million/year).

• Bao Viet Insurance for staff and dependents.

• Worldwide top-up insurance (excluding the U.S.) for staff .

• 14 days of annual leave plus 3 days for family events.

• Continuous learning and development through in-house and on-the-job training.

Job Requirements

• Bachelor's degree in Architecture, Civil/Structural/MEP Engineering, Construction Management, or Project Management from a recognized university.

• 3–5 years of relevant working experience in project coordination or construction; experience in high-rise development is an advantage.

• Demonstrated understanding of building design, construction processes, authority requirements, and tender procedures.

• Good technical knowledge of project planning, design coordination, and construction methodologies.

• Strong communication skills in Vietnamese and English (spoken and written).

• Proficient in Microsoft Office, AutoCAD, and related software; knowledge of project scheduling tools is preferred.

• Strong organizational skills, attention to detail, and ability to work in demanding, multitasking environments.

• Problem-solving mindset with the ability to work independently under guidance.

• Good stakeholder management and coordination abilities.