Assistant Project Manager

Job Description

Project Planning & Coordination

Assist the Project Director in project planning, scheduling, and reviewing project deliverables.

Coordinate with consultants to ensure designs and technical submissions meet requirements and authority regulations.

Support preparation of design guidelines, checklists, and project documentation.

Prepare and update Development Programs, project timelines, and management reports.

Consultant & Contractor Management

Support procurement activities including preparing tender documents, reviewing tender submissions, and participating in tender evaluation.

Assist in recommending and evaluating consultants and contractors during tendering phase.

Coordinate with consultants, contractors, and internal departments (Business Development, Sales & Marketing, Finance) to provide technical inputs.

Project Execution & Monitoring

Monitor site progress, quality, schedule, and cost; highlight issues and propose corrective actions to Project Director.

Conduct site inspections to ensure construction complies with design, quality standards, and safety requirements.

Assist in managing construction documentation, variation orders, and progress reports.

Support Project Director in ensuring projects are kept within approved budget and timeline.

Authority & Regulatory Responsibilities

Assist with authority submissions, documentation, and understanding regulatory processes.

Ensure project designs, materials, and equipment proposed comply with authority and company requirements.

Support the handling of inspections, permits, and regulatory approvals.

Internal Coordination & Reporting

Prepare meeting minutes, coordinate follow-ups, and support project issues resolution.

Provide updates to management on project progress and risks when required.

Maintain organized project documentation, data resource systems, and e filing.

Cross functional Support

Support S&M team on technical issues for customers and products.

Assist in attending and resolving customer complaints and feedback during construction or handover stages.

Quality, EHS & Compliance

Comply with and support implementation of:

Environmental Management System (ISO 14001)

Environment, Health & Safety Management System

Quality Management System requirements

Ensure contractors follow safety procedures and project environmental standards.

Manage and control EHS work on site.

Benefits

Competitive Salary and a guaranteed 13th-month salary.

Annual variable bonus and performance-based salary reviews.

Comprehensive Health & Wellness Scheme (9 million/year).

Bao Viet Insurance for staff and dependents.

Worldwide top-up insurance (excluding the U.S.) for staff .

14 days of annual leave plus 3 days for family events.

Continuous learning and development through in-house and on-the-job training.

Job Requirements

Bachelor's degree in Architecture, Civil/Structural/MEP Engineering, Construction Management, or Project Management from a recognized university.

35 years of relevant working experience in project coordination or construction; experience in high-rise development is an advantage.

Demonstrated understanding of building design, construction processes, authority requirements, and tender procedures.

Good technical knowledge of project planning, design coordination, and construction methodologies.

Strong communication skills in Vietnamese and English (spoken and written).

Proficient in Microsoft Office, AutoCAD, and related software; knowledge of project scheduling tools is preferred.

Strong organizational skills, attention to detail, and ability to work in demanding, multitasking environments.

Problem-solving mindset with the ability to work independently under guidance.

Good stakeholder management and coordination abilities.