1. Client & Stakeholder Management
- Serve as the primary point of contact between the client and Drcom.
- Facilitate clear, timely and effective communication across relevant stakeholders.
- Coordinate with key stakeholders to understand project requirements, priorities and timelines.
- Proactively follow up on outstanding actions, feedback and approvals to ensure projects remain on track.
2. Project Management
- Manage the day-to-day planning and execution of projects within the agreed scope with Drcom.
- Develop and maintain project timelines, ensuring key milestones and deliverables are tracked.
- Coordinate project deliverables across relevant Drcom teams and resources.
- Monitor project progress and proactively flag potential delays, risks or dependencies.
- Ensure deliverables are completed and delivered according to agreed timelines and requirements.
3. Materials & Approval Management
- Manage the development and coordination of materials outlined within the agreed scope.
- Coordinate the review, amendment and approval process for marketing materials.
- Provide support with Veeva/PromoMats submissions and approval-related requirements.
- Liaise with relevant stakeholders to facilitate timely review and approval of materials.
- Maintain visibility of material status and follow up on outstanding approvals or actions.
4. Resource Coordination
- Coordinate with Drcom's relevant teams to ensure appropriate resources are allocated to projects.
- Brief internal teams on project requirements and timelines where required.
- Coordinate multiple projects and priorities concurrently, ensuring resources are aligned to deliverables and deadlines.
5. Marketing Support
- Provide ongoing project management and coordination support for the client's marketing-related activities.
- Support ad hoc marketing requirements and projects as needed within the FTE engagement.
- Provide recommendations and proactive project support to help ensure smooth execution of marketing initiatives.
6. Event & Booth Coordination
- Coordinate with Drcom and relevant stakeholders on event booth set-up requirements.
- Support the planning and coordination of booth-related deliverables, timelines and logistics.
- Ensure relevant materials and requirements are coordinated ahead of event dates.
- Coordinate and manage speaker liaison for events, serving as the key point of contact for speakers and client, and ensuring timely communication, briefing, logistics, and fulfilment of event requirements.
Key Competencies
- Strong project management and organisational skills.
- Excellent communication and stakeholder management abilities.
- Ability to manage multiple projects and competing priorities simultaneously.
- Strong attention to detail and follow-through.
- Proactive approach to identifying and resolving project issues.
- Ability to work collaboratively with both client and agency teams.
- Familiarity with pharmaceutical/healthcare marketing workflows and approval processes, including Veeva Vault/PromoMats, would be advantageous.
