About AGEST Vietnam
AGEST Vietnam (AGV), a world-class software testing, test automation, and software development provider, is an affiliate company of AGEST Inc., Japan. We have a high profile of 20 years+ operating in Vietnam. Our mission today is to evolve a safe and secure digital society and support its further development by contributing to the development of an advanced digital society by providing next-generation Software Development, Big Data & AI, and Quality Assurance solutions.
Responsibilities
The staff in this full-time position will be responsible for Accounts Payable (AP) and Tax-related activities, including processing vendor invoices, managing payments, maintaining accurate AP records, preparing tax-related documents, and ensuring compliance with applicable tax regulations, accounting standards, and internal company policies.
This position performs tasks assigned by the Financial Controller and reports directly to the Financial Controller.
Accounts Payable & Payment
- Process and verify vendor invoices, payment requests, and supporting documents to ensure accuracy, completeness, and compliance with company policies.
- Record accounts payable transactions accurately and maintain up-to-date AP records.
- Prepare payment lists, payment orders, and payment requests, and follow up on payment schedules.
- Reconcile AP balances and transactions and resolve discrepancies with vendors and relevant internal departments.
- Maintain and manage vendor contracts, invoices, payment records, and other AP-related documentation.
- Prepare payment vouchers and support petty cash transactions when required.
- Coordinate with internal departments to ensure proper approval and supporting documentation for payments.
- Support monthly and year-end closing by preparing AP-related journal entries and reconciliations.
- Prepare weekly/monthly AP reports and other ad-hoc reports as requested.
Tax & Compliance
- Check and maintain VAT invoices and tax-related supporting documents to ensure accuracy and compliance with applicable regulations.
- Support the preparation and reconciliation of data for VAT, PIT, CIT, and other tax-related reporting.
- Review invoices and accounting documents from a tax compliance perspective and identify potential issues or discrepancies.
- Coordinate with relevant departments and vendors to collect, correct, or supplement tax-related documents when necessary.
- Support tax audits, tax inspections, and requests from tax authorities by preparing relevant documents and accounting data.
- Keep updated on changes in Vietnamese tax regulations and accounting requirements relevant to the company's operations.
Other Responsibilities
- Ensure compliance with company policies, accounting standards, tax regulations, and internal control procedures.
- Maintain proper filing and documentation of accounting and tax records.
- Support other accounting and finance-related tasks assigned by the Financial Controller.
Requirements
- Bachelor's degree in Accounting, Finance, or Auditing
- 5+ years of experience in Accounts Payable or accounting (experience in foreign invested enterprises is a plus)
- Strong knowledge of accounting principles and accounts payable processes
- Good command of MS Office applications, especially Excel
- Experience working with accounting software (MISA is a plus)
- Familiar with Vietnamese accounting standards (VAS); IFRS knowledge is a plus
- Good organizational, communication, and problem-solving skills
- Strong sense of responsibility and ability to work under pressure
- Teamwork spirit and willingness to support colleagues and other departments
- Careful, trustworthy, and detail-oriented
