Administration Executive

I. Job Description

1. Front Desk Management

Ensure compliance with ISO 27001 (physical security controls and policy management).

Ensure compliance with ISO 14001 and ISO 45001 (work environment control, electricity and waste management, hazardous waste handling, fire prevention, first aid, and related policies).

Manage guest reception and hosting.

Handle incoming telephone calls professionally.

Perform administrative support tasks, including office supplies, company transportation (taxi cards, Grab), telephony, and postage.

Motivate, engage, and supervise the front desk team.

2. Office & Building Infrastructure Management

Plan and ensure regular maintenance of non-IT assets.

Ensure the office and building facilities are safe, clean, and well maintained.

Coordinate, communicate, and follow up with office building to ensure all infrastructure-related requests are completed in accordance with contract requirements.

Act as the internal point of contact for office facility and infrastructure support.

Manage non-IT asset disposal and liquidation.

3. Travel Management

Arrange visa applications for staff when required.

Coordinate domestic and international flight and accommodation bookings.

Maintain and manage the travel database.

4. Purchasing & Company Event Support

Coordinate and support departments in organizing company events.

Manage non-IT procurement in compliance with the Procurement Process and Sup-plier Management Policy.

II. Required Skills and attributes

Education & Experience

College degree or relevant qualification in Business Administration, Secretarial Studies, or a related field.

Minimum 1 year of experience in a similar administrative role.

Skills & Competencies

Strong communication skills in both English and Vietnamese, including written and verbal communication.

Professional telephone handling skills.

Proficient in Microsoft Office applications (Word, Excel, and other office tools).

Strong organizational and time-management skills with the ability to manage multiple tasks effectively.

High attention to detail and accuracy.

Proactive, responsible, and service-oriented mindset.

Ability to work independently and collaborate effectively within a team.

Professional attitude with a strong sense of confidentiality and information security.

Willingness to learn and adapt to a dynamic work environment.

Language Proficiency

English: Communication

What are you waiting for Join our international team today!

SPS is a leading technology-driven business transformation company. With our innovative Enterprise Workplace Solutions, we empower organizations to adopt hybrid work concepts to enhance productivity and flexibility. Our Technology Business Solutions bring together cutting-edge technology, deep vertical process expertise, and a diverse global workforce to support clients in their digital transformation journey and efficiently tackle their most complex challenges. Headquartered in Zurich, Switzerland, SPS operates in more than 20 countries and focuses on clients in banking, insurance and health. SPS has more than 8,500 employees and is recognized with a world-class NPS by its global client base. We act with precision, connect people to the right information, and turn data into insights for better outcomes. Discover how our dedicated team at SPS makes an impact that matters by visiting www.spsglobal.com.

1. Great Benefits:

- Competitive and performance-oriented remuneration system

- On-going training and development plan

- Promotion & bonus opportunities

- Private medical care for you and your family,

- Professional and challenging working environment.

2. Advance your career:

- We provide you with support to sharpen your skills and knowledge for further steps in your career path

- Opportunities to learn and grow through different types of training: Talent Development program, Succession planning as well as promotions or transfers.

3. Break your limits:

The innovation is a key value of SPS Vietnam. Joining our team, you are encouraged to think out of the box, cross your boundaries and improve yourself in our continuous improvement process during daily business operation.

4. Go Global:

The moment you join SPS Vietnam is the moment you take the chance to extend your horizon. You will work, cooperate and exchange your creative ideas with 7,500 employees of SPS. Our customers, which are 20% of Fortune 100, are located from around the world.

Notes: By applying for the job at SPS Vietnam, it is considered that Candidates agree to provide personal data for SPS Vietnam to process in accordance with the Terms and Conditions of personal data processing of candidates which are in line with Decree 13/2023/ND-CP on personal data protection