Ivy+Partners is a culture-focused PR firm in Vietnam and Southeast Asia with a difference. We work with clients to find their needs and create dynamic story-driven experiences that resonate with their audiences. We are seeking a highly organized and motivated Administrative Officer to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth and efficient operation of our office. You will be a key point of contact for internal and external stakeholders, providing comprehensive administrative support to various departments.
KEY RESPONSIBILITIES:
- Office Management: Oversee day-to-day office operations, including managing office supplies, vendor relationships, equipment maintenance, and facilities.
- Travel & Scheduling: Coordinate travel arrangements, appointments, and meetings for team members.
- Document Management: Handle paperwork, contracts, and maintain organized office files, databases, and records.
- Administrative Support: Assist in preparing reports, presentations, and other documents as required. Provide support to the HR department with onboarding processes, attendance tracking, and leave management.
- Event Coordination: Organize and schedule company events, meetings, and other company activities.
- Financial Administration: Manage office budgets, track expenses, and assist with basic bookkeeping and invoicing tasks.
- Compliance: Ensure adherence to office policies and procedures.
- Team Support: Provide general administrative support to various departments as needed.
QUALIFICATIONS:
- Bachelor's degree in Business Administration, HR or a related field (preferred).
- Minimum of 2 years of experience in an administrative role, preferably within a PR agency, Media company or similar environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills with the ability to multitask effectively.
- Strong attention to detail and accuracy.
- Positive attitude, proactive approach, and a willingness to learn.
- Excellent communication and interpersonal skills.
BENEFITS
• Working in a dynamic and international environment with outstanding clients.
• Participating in cool events in diverse industry
• Premium health insurance and employee assistant program
• Training budget
• Competitive salary
• Team building activities quarterly.
• Company trip
HOW TO APPLY: Send your CV to [Confidential Information]
KEEP IN TOUCH WITH US
Website: https://ivynpartners.com.
Facebook: https://www.facebook.com/ivynpartners.
