The Admin Executive provides comprehensive administrative and office management support to ensure smooth daily operations at tesa Site Haiphong. The role supports cross‑department coordination, travel and visitor management, and expatriate administration. Success in this position is reflected by efficient office services, accurate administrative control, and high service satisfaction from internal and external stakeholders.
What you will do
Travel, Visitor & Meeting Support
- Arrange business travel: visas, bookings, and itineraries.
- Organize meetings: agendas, invitations, room bookings, and minutes.
- Coordinate plant visits for customers and guests.
Expatriate Administration
- Support expatriates with permits, visas, housing, drivers, schooling, and local matters.
Office Supplies, Facilities & Service Management
- Manage office supplies and PPE (inventory, purchasing, tracking).
- Oversee outsourced cleaning to ensure cleanliness and service quality.
- Manage canteen operations, monitor meal quality, and handle issues.
- Manage landscaping to maintain outdoor areas per site standards.
- Manage transportation (cars, shuttle bus, taxi) for quality and cost efficiency.
- Liaise with vendors and stakeholders to resolve service issues.
- Ensure administrative procurement complies with policies and procedures.
Events & Cost Administration
- Support company events and internal activities.
Other Administrative Duties As Assigned By The Supervisor
What you will need
- Educational level & Certifications
Bachelor's degree for Business Administration or English related
Min. 3 years relevant working experience in multinational companies
- Specific skills
- Good English communication skills (spoken and written).
- Strong organizational and coordination skills.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Attention to detail and accuracy in administrative work.
- Personal characteristics (mindset, behavior, physical abilities if applicable)
- Service‑minded with a strong can‑do attitude.
- Reliable, patient, and friendly.
- Willingness to support others and handle multiple tasks effectively.
At tesa, we create adhesive solutions that improve the work, products and lives of our customers. How we do it At tesa, we dare to create! Therefore, we team up, we challenge ourselves and we set the pace. But we don't just do that somehow. We act responsibly and always focus on our customers. Because only then we are able to achieve our goals and continuously improve our results. We are an Equal Opportunity Employer and regard diversity as important for our long-term success. We expressly reject all forms of direct and indirect discrimination. All qualified applicants will be equally considered for employment regardless of their national origin, background, personal preferences and believes. By applying you consent for the use of your resume for future opportunities within tesa. If you want to find out more about tesa please visit us on our corporate web-page www.tesa.com and social media.
At tesa, we create adhesive solutions that improve the work, products and lives of our customers.
How we do it At tesa, we dare to create! Therefore, we team up, we challenge ourselves and we set the pace. But we don't just do that somehow. We act responsibly and always focus on our customers. Because only then we are able to achieve our goals and continuously improve our results.
We are an Equal Opportunity Employer and regard diversity as important for our long-term success. We expressly reject all forms of direct and indirect discrimination. All qualified applicants will be equally considered for employment regardless of their national origin, background, personal preferences and believes.
By applying you consent for the use of your resume for future opportunities within tesa.
If you want to find out more about tesa please visit us on our corporate web-page www.tesa.com (opens in a new window or tab) and social media.
- Annual health check-up and premium healthcare for employee and family members
- Annual leave entitlement: 14 days per year, one more day each additional year until maximum 24 days per year
- Great working environment which promotes people values and sustainability.
- Opportunities for self-development and career advancement.
Apply now
Please submit your CV to [Confidential Information]. Please note that only selected candidates will be contacted.
