ABOUT MILLENNIA EDUCATION
Millennia Education is a forward-looking education organisation based in Ho Chi Minh City, Vietnam. All of our investments and initiatives are designed with one central aim: To make a lasting and positive impact on Vietnam's educational landscape and long-term national development.
We work across early years to higher education with a focus on quality, inclusion, and sustainable development, while collaborating with overseas partners who share our belief in education as a transformative force.
CHILD PROTECTION STATEMENT
Millennia Education is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants, staff, third party providers, volunteers, and visitors to share this commitment. We follow safe recruitment practices and appointments are subject to an interview, satisfactory references, identity check and criminal record check.
At Millennia Education, we are committed to providing a word class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.
ABOUT THE ROLE
This position is mainly responsible for the daily accounting processes regarding Receivable transaction checking, reconciling receivable accounts, record receivable & bank cash transactions into accounting system.
This role ensures that tuition fees, mandatory fees, and other student charges are accurately billed, collected, reconciled, and reported in accordance with company policies, contractual agreements, and applicable accounting/tax regulations.
KEY RESPONSIBILITIES
1.Receivable accounting:
- Issue Debit Notes and Invoices to parents/students in a timely and accurate manner; monitor and follow up on outstanding receivables to ensure timely collections. Ensure that collections are properly matched against the correct students, invoices, debit notes, programs, entities, and accounting accounts.
- Identify, investigate, and resolve discrepancies in receivables promptly.
- Coordinate with relevant teams to clarify unidentified receipts, incorrect payment references, duplicate payments, short payments, overpayments, or payments made under another student or parent name.
- Coordinate with Admissions or related teams to verify student information, enrollment status, tuition fee levels, applicable discounts, payment deadlines, and withdrawal or refund cases before issuing billing documents.
- Verfiry and Reconcile monthly receivable balances between the accounting records and actual collections to ensure accuracy.
- Record receivable transactions and collection entries accurately into the accounting system, including tuition fees, other school fees, deposits, refunds, discounts, scholarships, and adjustments where applicable.
- Actively identify overdue receivables and escalate long-outstanding balances to the Chief Accountant or relevant management in accordance with internal collection procedures.
- Review and reconcile monthly receivable balances between the accounting system, bank collection records, student billing records, and reports from related departments.
- Support the monthly closing process by ensuring that all receivable and bank collection transactions are posted on time.
- Coordinate with the General Accountant on VAT reporting, revenue recognition, receivable transactions, and other accounting matters related to tax and statutory reporting.
- Maintain proper records of all receivable-related documents for audit, tax inspection, and internal control purposes.
2.Other Responsibilities:
- The Receivable Accountant may provide support to the payment/account payable process when required by the line Manager, particularly during peak workload periods, staff absence, month-end closing, urgent operational requirements, or temporary team restructuring.
- Support the review of payment request documents to ensure completeness, accuracy, and compliance with internal policies.
- Coordinate with requesting departments, vendors, and internal stakeholders to collect missing documents, clarify discrepancies, or resolve incomplete payment requests.
- Assist in preparing payment transactions based on appoval and management instructions.
- Coordinate with the General Accountant or payment accountant to ensure timely processing of vendor payments, staff reimbursements, advances, deposits, and other approved disbursements.
- Record daily bank transactions and prepare balance reports.
- Support process improvement and system implementation where relevant.
- Coordinate with other departments to improve billing accuracy, collection efficiency, and financial control.
- Maintain a professional, service-oriented, and cooperative attitude when working with parents, students, colleagues, vendors, and external parties.
- Coordinate and assist in the auditing process, checking Inventory
- Provide timely information and reports as required.
- Perform other accounting tasks assigned by the line manager or management.
REQUIREMENTS
1. Qualifications
- Bachelor's degree in accounting.
- Relevant professional certifications are an advantage.
- Having knowledge and experience of VAS, Vietnamese tax regulations, invoice regulations is mandatory.
2.Experiences
- Minimum of 3 years of experience in Receivable Accounting
- Experience in school, university, education, training center is highly preferred.
- Experience in student billing and tuition collection is a strong advantage.
3.Skills & Competence
- Proficiency in accounting software, Microsoft Office especially Excel, and others.
- Good English communication skills (both written and verbal) are required.
- Good communication and interpersonal skills with the ability to build strong relationships and work collaboratively.
- Strong analytical and problem-solving skills with attention to detail.
- Ability to analyze, and summarize data and to prepare clear and concise reports.
- High level of integrity and professionalism with a commitment to ethical standards and practices.
4.Personality / Attitude
- Positive Attitude: Demonstrates a positive and proactive approach to work, inspiring and motivating others within the team.
- Integrity: Maintains the highest standards of honesty and integrity in all interactions, building trust and respect with colleagues, students, and stakeholders.
- Collaboration: Works effectively with others, fostering a spirit of teamwork and cooperation across the organization.
