POSITION INFORMATION
Account Payable Specialist will be responsible for managing the accounts payable and payment functions for purchasing activities in assigned competence perimeter. This role will ensure the accurate and timely processing of payments, maintain vendor and banking relationships, and support the overall financial operations of the organization.
ROLE MISSION
This job description outlines the general responsibilities and qualifications of the Global Shared Services Accounts Payable Specialist. It is not an exhaustive list of all duties and expectations. The role requires flexibility in working across different time zones, but it is essential to be present during payment tranches and month-end closing processes.
KEY RESPONSIBILITIES
- Process and review accounts payable and payment proposal related to purchasing activities in the assigned competence perimeter.
- Verify and reconcile invoices, purchase orders, and payment requests to ensure accuracy and compliance with company policies.
- Manage the end-to-end accounts payable including invoice coding, approval workflows, and payment processing.
- Collaborate with internal stakeholders to resolve any discrepancies, issues, or inquiries related to accounts payable and payment process.
- Maintain vendor master data and banking relationships, ensuring accurate and up-to-date information.
- Ensure compliance with local tax regulations (assigned competence perimeter), payment policies, and internal control procedures.
- Support internal and external audits by providing necessary documentation and explanations related to accounts payable and payment process processes.
- Monitor and manage cash flow, liquidity, and funding requirements for the assigned competence perimeter.
- Assist in cash forecasting to optimize cash utilization and minimize risk.
- Continuously identify opportunities for accounts payable process improvement and efficiency enhancement.
REQUIREMENTS
- Strong understanding of accounts payable and payment process, including purchase order matching, invoice processing, payments processing, and banking relationships.
- Proficient in using accounting software, payment process management systems, and Microsoft Office applications, particularly Excel. SAP knowledge is a plus.
- Excellent attention to detail and analytical skills to identify and resolve discrepancies in accounts payable and payment process.
- Strong communication skills to effectively collaborate with internal and external stakeholders.
- Ability to work independently and meet deadlines in a fast-paced environment.
- High discipline for working across different time zones as this position will be responsible for payments in the assigned competence perimeter while being based in Vietnam. The role requires flexibility in working across different time zones, but it is essential to be present during payment tranches and month-end closing processes.
- Prior experience in shared services or multi-country accounts payable and payment process is preferred.
BENEFITS:
- Compensation: Competitive salary and allowance package.
- Working Schedule: Monday to Friday, including one Smart Working day per week.
- Global Mobility: Opportunities to participate in international mobility programs in the United States and/or Italy.
- Incentives and Rewards: Outstanding Employee Award with attractive bonus, semi-annual KPI rewards, long-term incentives for key positions, and annual performance bonus.
- Employee Benefits: Complimentary breakfast and lunch, transportation allowance, 24/7 accident insurance, premium healthcare insurance (including dependents), gifts on Vietnam national holidays, and scholarships for employees children.
- Labor Policy: Fully compliant with Vietnam labor legislation, including social and health insurance contributions based on gross salary.
- Employee Engagement: Regular sports activities, corporate events, monthly teambuilding sessions, and an annual company trip.
