Position Summary
JOB PURPOSE
Ensure accurate and timely management of all payables transactions to support the organization's financial health and operational efficiency
Maintain integrity and transparency in debt accounting processes, fostering trust with stakeholders and compliance with SOX standard as well as local regulatory standards
MAIN DUTIES
- Verify invoice documents to ensure compliance with local regulations, SOX requirements, and tax requirements.
- Perform three-way matching among purchase orders, goods receipts, and invoices before accurately recording transactions in a timely manner.
- Monitor outstanding balances and proactively communicate with relevant parties to resolve any issues in a timely manner.
- Work closely with the Procurement and Warehouse teams to resolve discrepancies related to pricing, quantity, or quality.
- Prepare, review, and reconcile monthly ageing reports to ensure accuracy, completeness, and compliance with SOX requirements.
- Perform monthly intercompany variance reconciliations and work with intercompany partners to resolve any unmatched items
- Manage the flow of incoming invoices and perform monthly accruals for missing invoices, ensuring accountability for outstanding balances.
- Process inventory stock adjustment and extend and maintain vendor master data on SAP
- Perform expense allocation accurately, and monitor deposit accounts to ensure proper tracking, reconciliation
- Prepare and submit quarterly and annual statutory reports to DIZA and the Statistics Office, ensuring accuracy, completeness, and timely compliance with regulatory
Key Accountabilities
- Ensure that all accounting documents are accurate, properly controlled, and fully compliant with Vietnamese laws.
- Ensure that three-way matching is properly completed before recording any transaction in the financial statements, guaranteeing accuracy and compliance.
- Take responsibility for accounting payable balances and ensure the accuracy of payables with suppliers, while providing timely reconciliation and support whenever needed.
- Responsible for ensuring that reconciliation of accounts payable is performed in compliance with SOX control requirements.
- Responsible for ensuring control key vendor change
- Ensure that all incoming invoices are properly controlled to prevent omissions or duplication, and the expenses are accurate and recorded in financial period correctly.
- Provide support and cooperation in identifying errors and resolving issues with stake holder daily.
- Provide comprehensive support for external audit activities, including preparing required documents, responding to auditors inquiries, and coordinating with relevant internal teams to ensure audit requirements are fulfilled accurately and on time.
- Support internal audit processes by providing necessary financial information, documentation, and explanations, while assisting in the follow-up and resolution of audit findings to strengthen internal controls and compliance.
- Prepare and submit required statutory reports and documentation to relevant authorities, ensuring accuracy, completeness, and timely compliance with applicable laws, regulations, and company requirements
Jobholder Requirements
- Bachelor's degree in accounting.
- Strong leadership, communication, proactive, solving problem skills.
- Experience on compliance view
- Good in reconciliation, accounting system.
- Minimum 2 year in accounting position.
- Speaks English.
KEY COMPETENCIES
- Ability to communicate and influence at all organizational levels
- Cross-functional communication capabilities.
- Problem-solving and continuous improvement mindset
- Knowledge of tax, accounting, compliance, Sox control.
