Job Type: Full-time
Location: HCMCC Tower, 249A Thuy Khue, Tay Ho, Hanoi
1. Our mission
The STEAM for Vietnam Foundation (S4V) is a leading U.S. non-profit (501c3) dedicated to providing free, equitable, world-class STEAM education to Vietnamese youth. STEAM for Vietnam is leveraging technology to equip Vietnamese teachers with knowledge and practical AI skills to significantly improve teaching quality thus unlocking the potential of millions of students in the country enabling them future ready and help Vietnam compete in the global marketplace.
2. About the Role
STEAM for Vietnam is launching OctoAI to support both teachers and learners with a self-paced, interactive, classroom-ready experience. As Finance & Admin Specialist, you own day-to-day accounting, grants compliance, procurement, and office/ops rhythmsso Product, Education, and Growth teams can move quickly and safely.
3. What You'll Do
1) Finance & Compliance
- Own bookkeeping, reconciliations, monthly close, and management reports.
- Manage budgets/forecasts, cash flow, vendor payments, and reimbursements.
- Handle grants finance (donor rules, cost allocation, documentation) and audit readiness.
- Ensure compliance with VN accounting/tax regulations and internal policies.
2) Admin & Operations
- Run procurement & vendor management (quotes, contracts, POs), asset/inventory tracking.
- Support HR/volunteer coordinator ops basics and travel/logistics.
- Manage office/admin workflows, and events purchasing.
4. Who You Are
- Background in accounting/finance/admin (NGO/edtech/startup a plus).
- Solid grasp of Viet Nam accounting/tax; comfortable with audits and donor compliance.
- Fast-paced operator: prioritize well, hit deadlines, keep tidy records.
- Volunteer leadership: coordinate pods and set simple, repeatable routines.
- Multi-cultural communicator: fluent Vietnamese; working English for partners and docs.
- Tool-savvy: spreadsheets, accounting software, e-sign/docs; you love clean checklists.
- Trustworthy & detail-oriented: high integrity with funds, contracts, and data.
Nice to Have
- Experience with grants (budget vs. actuals, reporting schedules).
- Familiarity with procurement best practices and basic legal/contract review.
- Comfort setting up SOPs, dashboards, and light automation for ops.
- Team Culture & Ways of Working
- Fast-paced, builder spirit: move quickly, ship iteratively, measure impact.
- Volunteer-powered: lead/support pods (ops, events, translations) as force multipliers.
- Multicultural, global: coordinate across time zones and partners.
- Startup-ish NGO: mission-driven, resource-savvy, high ownership, low ego.
- Practical & kind: clear comms, respectful feedback, bias to action.
5. Why Join
This is a full-time paid position with competitive benefits including:
- Competitive salary package: gross salary + travel allowance + mobile phone allowance.
- Full-time probation with 100% salary
- Insurance: Social Insurance, Health Care Insurance
- The chance to contribute to meaningful projects that create Real impact: Equip Vietnam's teachers and learners with AI practically, safely, at national scale.
- Career growth: Clear path to Finance CFO/COO
- Supportive team: Collaborate with Product, Engineering, Marketing and partners (DoETs, NGOs, edtech).
- Performance-based bonuses based on work results and company performance.
- Working time: 10h - 18h30 Monday to Friday
