About the role
The Retail Administrative Executive supports store and office operations through HR
administration, attendance tracking, and compliance documentation. The role also manages procurement, vendor coordination, inventory, POS records, and invoice processing to ensure smooth daily operations.
In addition, the role provides reporting on sales and stock data and supports ad-hoc projects to improve operational efficiency.
Responsibilities
- Maintain accurate employee records for retail and office staff, tracking attendance, leaves, and claims to support payroll and compliance.
- Coordinate attendance inputs and overtime data to facilitate accurate labour cost management.
- Assist in maintaining up-to-date HR documentation, forms, and records to ensure regulatory compliance and smooth HR operations.
- Oversee daily store and back-office operations, including supplies management, facility maintenance, contract renewals, and utilities coordination to ensure operational efficiency.
- Coordinate with vendors for office supplies, security services, and housekeeping to maintain a safe and well-equipped work environment.
- Manage invoices, purchase orders, product inventory, price updates, and store supplies to support procurement and stock control.
- Arrange courier services, track shipments, and communicate with warehouse and providers to ensure timely delivery of goods.
- Handle POS management, including invoice processing, payments, and claims to support sales transactions.
- Update internal systems with product and inventory data and file invoices and purchase records to maintain accurate records.
- Produce reports and analyses on sales, stock levels, purchases, and administrative records to inform business decisions.
- Execute ad-hoc projects and assignments such as administrative marketing support and store enhancement initiatives.
Requirements
- Bachelor's or Diploma degree in Business Administration, Human Resources, or related field.
- 1-2 years of HR and administrative experience, preferably in the retail sector.
- Proficient in MS Office, including pivot tables, formulas and dashboards.
- Strong interpersonal and communication skills to effectively engage with staff and vendors.
- Ability to multitask and work under pressure to meet operational deadlines.
- Attention to detail and organizational skills to ensure accuracy in records and processes.
- Proactive and solution-oriented mindset to address challenges and improve workflows.
Registration No: R1875146
EA License No: 22C1376
