Executive, People and Culture

Roles & Responsibilities

Payroll Administration & HR Operations

• Manage the full spectrum of payroll administration, ensuring accurate and timely processing of monthly payroll for employees in compliance with company policies and statutory requirements.
• Handle payroll-related matters including overtime, shift allowances, leave records, claims, incentives, salary adjustments, bonuses, deductions, and final salary computations.
• Ensure compliance with statutory submissions and regulations including CPF, IR8A, NS claims, government-paid leave claims, and other relevant submissions.
• Liaise with internal stakeholders and external vendors on payroll processing, audits, and payroll-related enquiries.
• Maintain accurate employee records and ensure proper documentation and filing of payroll and HR documents.
• Support payroll reporting, reconciliation, manpower costing, and HR data analysis as required.

Dormitory Management

• Oversee dormitory administration and accommodation arrangements for foreign employees, including onboarding, room allocation, renewals, and check-ins/check-outs.
• Coordinate with dormitory operators and relevant authorities on accommodation-related matters.
• Ensure dormitory arrangements comply with MOM regulations, company policies, and operational requirements.
• Assist in resolving employees concerns and operational issues related to dormitory and welfare matters.

HR Business Partnering

• Act as the HR Business Partner for assigned business unit(s), supporting operational and manpower needs.
• Work closely with business leaders and department heads on manpower planning, employee relations, attendance matters, and workforce deployment.
• Provide HR advisory and operational support to employees and managers on HR policies, practices, and procedures.
• Support employee engagement initiatives, performance management exercises, and retention efforts within the assigned business unit(s).
• Partner with stakeholders to support organisational initiatives, change management, and HR improvement projects.

Recruitment & Employee Lifecycle Administration

• Support HR-related documents including confirmation letters, transfer letters, and other employee correspondence.
• Handle employee lifecycle matters including transfers, resignations, exit clearance, and offboarding administration.

Compliance, Government Surveys & HR Projects

• Ensure HR practices and processes comply with employment legislation, company policies, and audit requirements.
• Prepare and coordinate government-related surveys, manpower statistics submissions, and reports required by relevant authorities and agencies.
• Liaise with government agencies on HR-related matters, surveys, grants, and compliance requirements where necessary.
• Support HR process improvements, digitalisation initiatives, and departmental projects as assigned.
• Assist in HR reporting, audits, surveys, and other ad-hoc assignments as required by Management.

Requirements

• Diploma / Degree in Human Resource Management, Business Administration, or related discipline.
• Minimum 2-5 years of relevant HR experience, preferably with exposure to payroll and foreign worker management.
• Familiar with Singapore Employment Act, CPF regulations, MOM work pass matters, and payroll practices.
• Experience in payroll systems and HRIS platforms will be advantageous.
• Strong interpersonal, communication, and stakeholder management skills.
• Able to work independently in a fast-paced environment and manage multiple responsibilities effectively.
• Meticulous, organised, and able to handle confidential information with professionalism.