Assistant Executive (Operations)

Responsibilities

. Support the operations team by ensuring accurate timesheet processing, billing preparation, calculations, data consolidation, and other document preparation.

. Consolidate and validate timesheets submitted by employees and contractors.

. Verify billable man-days/man-hours and ensure supporting information is accurate and complete.

. Perform billing-related calculations based on established guidelines and contracts.

. Prepare and generate billing support documents, reports, and client-specific templates.

. Review data for accuracy, completeness, and compliance with internal requirements.

. Maintain and update records, databases, and trackers.

. Perform data entry and data validation activities.

. Follow up with stakeholders on missing or inconsistent information.

. Prepare periodic operational reports and summaries.

. Support process improvement, AI initiatives and administrative tasks as assigned.

Requirements

. Diploma in Business Administration, Operations Management, or related field.

. 1-3 years of experience in administrative, operations support, billing administration, or data processing roles.

. Proficient in Microsoft office tools, Excel, including formulas, lookups, and data manipulation.

. Strong numerical aptitude and attention to detail.

. Ability to work with large datasets and perform accurate calculations.

. Good organizational and time management skills.

. Able to prioritize tasks and meet deadlines in a fast-paced environment.

. Strong communication and coordination skills.

. Experience in timesheet administration, reporting, data/digitalization management, AI-enabled process will be an advantage.

. Meticulous and detail oriented.

. Strong analytical and problem-solving skills.

. High level of accuracy in data handling.

. Proactive and responsible.

. Team player with a positive attitude.

Shortlisted candidate will be offered a 6 months agency contract employment.

Licence no: 12C6060