This is a rare opportunity to join our growing Asia-Pacific business and work for a global brand full of potential, in a challenging environment and alongside enthusiastic colleagues.

As Senior Specialist - Office & Employee Experience, you will report directly to the HR Director – Asia Pacific. You can also expect a great working environment in a central Singapore location, along with a competitive package and attractive fringe benefits.

Description and reporting line

The Senior Specialist - Office & Employee Experience is responsible for ensuring the smooth day-to-day operation of the Singapore office while providing administrative support across HR, employee engagement, facilities management, and executive travel coordination. The role is instrumental in delivering a positive employee and visitor experience, maintaining efficient workplace operations, and supporting key people and organizational initiatives.

Location: Singapore

Key Responsibilities

Office Administration, Facilities & Operational Support

Coordinate the smooth day-to-day operation of the office, ensuring a safe, professional, and well-maintained workplace environment.
Manage office facilities, including pantry supplies, stationery, office consumables, meeting rooms, reception services, visitor management, and general office inventory.
Liaise with building management, service providers, suppliers, and other external partners to support office operations and facility requirements.
Coordinate office maintenance, workplace services, and ensure adherence to workplace standards, cleanliness, and safety requirements.
Support procurement and administrative processes, including raising purchase orders, processing invoices, maintaining service agreements, and monitoring office-related expenditure in accordance with company policies.
Collaborate with internal stakeholders and external service providers to ensure the timely and efficient delivery of office and workplace services and an optimal employee and visitor experience.

Employee Experience & Engagement

Plan and coordinate employee events, celebrations, wellness activities, and engagement initiatives.
Support the execution of company-wide events, festive celebrations, recognition programs, and team activities.
Assist in creating a positive and engaging workplace culture.

HR Administration & Onboarding Support

Provide administrative support across HR operations and employee lifecycle activities.
Coordinate onboarding logistics for new hires, including workspace setup, access cards, equipment requests, and welcome arrangements.
Support document management and maintenance of employee records.
Assist with HR communications and administrative processes as required.

Internal Communications & Corporate Events

Support the development and coordination of office and employee communications.
Organize and coordinate Town Halls, leadership meetings, employee forums, and internal events.
Manage event logistics, venue setup, communications, attendance tracking, and related administrative activities.
Ensure professional and seamless event experience for employees and leadership teams.

Executive Travel Support

Provide travel coordination support for Directors and senior leaders.
Coordinate visa applications and supporting documentation for business travel.
Assist with travel expenses and reimbursement submissions.
Ensure compliance with company travel and expense policies.

Qualifications & Experience

Diploma or Bachelor's Degree in Business Administration, Human Resources, Office Management, or a related discipline.
Minimum 3 to 5 years of experience in office administration, workplace operations, HR administration, or executive support.
Experience supporting a regional or multinational environment is preferred.
Experience with purchase order processing, vendor management, and event coordination is advantageous.

Skills & Competencies

Strong organizational and multitasking skills with excellent attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong stakeholder management and interpersonal skills.
Excellent written and verbal communication skills.
Customer-focused mindset with a proactive and service-oriented approach.
Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
Ability to work independently while collaborating effectively with cross-functional teams.
Professional, discreet, and trustworthy when handling confidential information.

Success Measures

The successful incumbent will:

Maintain an efficient, safe, and well-managed workplace environment.
Deliver a positive experience for employees, visitors, and stakeholders.
Ensure smooth onboarding and employee engagement activities.
Build strong vendor partnerships while ensuring cost-effective operations.
Execute leadership events and Town Halls seamlessly.
Provide high-quality travel and administrative support to senior leaders.