As the Intern, HRIS (Human Resources Information System) the jobholder is responsible for supporting the implementation of a new cloud-based HRIS for our educational organization. This role provides practical exposure to HR systems, process standardization, and the establishment of essential HR functions.

A. KEY RESPONSIBILITIES

1. HRIS Implementation Support (70%)

Collaborate with the HR, IT Solutions & Applications and software vendor to configure and customize the HRIS system;
Assist in data migration, ensuring accuracy and integrity of employee information transferred to the new system. This may include formatting data, cleaning data, and verifying data accuracy;
Conduct thorough testing of the system to identify and resolve any issues related to functionality, data accuracy, and user experience;
Develop user-friendly training materials, including guides, FAQs, and potentially video tutorials, to support employees in using the new HRIS across all locations;
Provide initial support to employees during the transition to the new system, answering questions and troubleshooting basic issues;
Research, review and make recommendations for process improvement

2. HR Administration (30%)

Assist in organizing employee engagement activities and events;
Prepare and distribute HR-related documents;
Translate some policies from Eng version into Vietnamese version and vice versa;
Make advance or payment request (if any);
Other tasks as assigned by HR Manager or Managing Director

B. JOB REQUIREMENTS

Third- or final-year university student in Human Resources, Business Administration, Management Information System, Computer Science or a related field.
Proficient in English skills (4 skills)
Strong attention to detail and a commitment to accuracy
Basic understanding of HR principles and practices
Proficient in Microsoft Office Suite, especially Excel
Ability to learn new software quickly and effectively
Strong problem-solving and analytical skills

SAFEGUARDING AND STUDENT SAFETY

UTS is committed to maintaining high safeguarding standards and ensuring the welfare of all students in our care and staff who work in the school. All appointments are subject to satisfactory references, identity checks, qualification verifications, and clear Enhanced DBS/National Police Background Certificate(s). When applying, provide 3 professional referees, including your most recent line manager, along with their position, name of institution and full contact details with domain email address.

EQUAL OPPORTUNITIES

UTS is an equal opportunities employer that values individuality, diversity, and inclusivity. We welcome applications from appropriately qualified individuals from all backgrounds. We are committed to creating and sustaining an inclusive environment that celebrates the diversity of both staff and students. We foster perseverance, tolerance, and integrity, believing in equal opportunity for everyone, irrespective of age, disability, gender, race, religion or belief, and other personal characteristics. Candidates are assessed against relevant criteria only, such as skills, qualifications, abilities, and experience, in selection and recruitment. We believe that diverse teams are stronger teams, and that inclusivity enhances the sense of belonging and promotes success for both staff and students.

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