About STEAM for Vietnam

STEAM for Vietnam Foundation is a 501(c)(3) non-profit organization dedicated to promoting STEAM (Science, Technology, Engineering, Arts, and Mathematics) and AI education in Vietnam. We are powered by a global team of passionate professionals and students who believe in the power of free, world-class education to transform lives and help future generations confidently step onto the global stage.

We are seeking a detail-oriented and reliable Admin & Accounting Coordinator to support the smooth day-to-day operations of STEAM for Vietnam.

In this role, you will help us keep the engine running behind the scenes by supporting:

Administrative paperwork
Purchasing & vendor coordination
Basic finance tasks
Grant and contract documentation

Key Responsibilities

1. Administrative & Paperwork Support

Prepare, organize, and file contracts, MOUs, quotations, payment requests, and other documents.
Maintain Google Drive folders and internal trackers, ensuring documents are named and stored consistently.
Support the collection of signatures and approvals (digital or physical) from relevant stakeholders.

2. Purchasing & Vendor Coordination

Support procurement processes: request quotes, compare options, prepare simple purchase summaries.
Coordinate with vendors for invoices, payment details, and delivery confirmation.
Help ensure purchases follow basic procurement rules (documentation, approvals, receipts).

3. Finance & Expense Management (Support Role)

Assist with basic bookkeeping tasks, such as recording expenses in spreadsheets or templates.
Help prepare payment requests, reimbursement forms, and expense reports for review.
Support the Finance/Operations Lead in tracking project budgets vs. actual spending.

4. Grant & Donor Compliance Support

Maintain grant documentation folders (proposals, contracts, reports, financial attachments).
Track simple grant-related deadlines (report due dates, financial report timelines).
Support the preparation of financial attachments for donor reports (exporting data, formatting spreadsheets, gathering supporting documents).

5. Cross-Team Coordination & Reporting

Work with Program Leads to gather necessary paperwork related to activities (attendance lists, invoices, receipts).
Help prepare basic admin/finance summaries for internal meetings.
Flag risks or delays early (missing documents, unclear invoices, upcoming deadlines).

Qualifications

Prior experience in administration, finance support, operations, or office management is a plus (non-profit or start-up experience is a bonus).
Strong attention to detail and respect for accuracy in paperwork.
Good organizational skills; able to keep documents, links, and trackers tidy and up to date.
Clear and professional communication in Vietnamese; basic working English is a plus.
Passionate about education and social impact, and happy to support behind-the-scenes work that enables large-scale programs.

Why you'll love working here

Competitive Salary: Up to 20,000,000 VND/month (based on competency).
Allowances: Daily lunch/dinner allowance and covered parking fees.
Review: Annual salary review based on KPIs and business performance.
Insurance: Full participation in Social, Health, and Unemployment Insurance (SHUI) as per Vietnam Labor Law upon signing the official labor contract.
Leave: 12 days of annual leave plus public holidays.
Hybrid Working Model: Flexible schedule combining in-office and remote work to ensure work-life balance.
Facilities: Modern office with a fully stocked pantry (free coffee, tea, and snacks).
Equipment: High-performance laptop and necessary tools provided.
Development: Opportunities for internal training and career growth within a supportive and professional environment.

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