Objectives

Ensure daily procurement operations smoothly executed to meet on-time payment and delivery

Key Responsibilities

Purchase Order (PO) Creation: Generate and process purchase orders based on approved Purchase Requisitions (PR), ensuring data accuracy and full compliance with procurement policies.
Supplier Coordination: Issue orders to suppliers and collaborate closely with them to ensure full and timely delivery; proactively resolve any issues or discrepancies arising during the fulfillment process.
Data Entry & Management: Accurately input and maintain procurement data within relevant systems to ensure data integrity and consistency.
Document Management: Maintain accurate procurement documentation and records, ensuring easy access and retrieval when needed
Administrative Support: Provide comprehensive administrative assistance to the Procurement team, including coordinating the internal signing process (routing for signatures), filing documents, and other clerical tasks.
Problem Resolution: Identify and troubleshoot operational issues; escalate complex problems to the Purchasing Operations Lead for timely resolution.
Continuous Improvement: Contribute feedback on workflows and systems; propose initiatives to enhance operational efficiency and procurement performance.

Job Requirements

Experience: Minimum 01 year of experience in Purchasing or Procurement roles.
Skills & Attributes:
Meticulous attention to detail and strong communication skills.
Proactive in managing tasks and committed to meeting Service Level Agreements (SLAs).
Strong problem-solving skills and effective stakeholder management.
High sense of responsibility, positive attitude, and a supportive team player.
Adaptable, flexible, and thrives in a fast-paced environment.
Language: Proficiency in written Vietnamese and English.

Purchasing Executive