Job Purpose

The Core HR Admin is responsible for providing administrative support to ensure smooth HR operations, compliance with local regulations, and timely execution of employee-related processes. This role plays a key part in maintaining accurate employee records, supporting tax and social insurance processes, payroll administration, and vendor payment coordination.

Key Responsibilities

Employee Records Management

Maintain and organize employee records in accordance with company policies and local regulations.
Ensure employee data is accurate, complete, and up to date.

Tax & Social Insurance Administration

Support Personal Income Tax (PIT) registration for employees and their dependents.
Assist with annual tax finalization and related tax administration.
Support social insurance administration, including enrollment, updates, and termination procedures.

Employee Lifecycle Support

Coordinate employee onboarding and offboarding administrative processes.
Prepare employment-related documentation, including termination paperwork.
Ensure timely completion of employee exit processes.

Employee Engagement Support

Coordinate employee recognition and engagement activities, including gift distribution and milestone celebrations.
Support employee welfare and internal engagement initiatives.

Vendor & Payment Administration

Process invoices and coordinate payments for HR-related vendors.
Ensure timely and accurate documentation for payment processing.

Payroll Administration

Maintain and update employee payroll data.
Review and reconcile HR data to ensure payroll accuracy.
Support payroll processing by coordinating with relevant stakeholders.

Qualifications & Skills

Bachelor's degree in Human Resources, Business Administration, or a related field.
Strong attention to detail and organizational skills.
Knowledge of Vietnamese labor law, tax, and social insurance regulations is an advantage.
Proficiency in Microsoft Office, especially Excel
Ability to manage multiple priorities and meet deadlines.

HR Admin Intern

Core HR Admin (Junior level)