Job Overview

We are looking for a responsible and detail-oriented Admin cum Accounts Executive to support daily administrative, HR, and accounting operations. The ideal candidate should be organised, proactive, and able to multitask in a fast-paced environment.

Key Responsibilities

Administrative & HR Duties

Handle general office administration and coordination
Maintain proper filing and documentation of company records
Manage phone calls, emails, and correspondence
Prepare letters, reports, and administrative documents
Assist with work pass applications, renewals, and related matters
Maintain and update employee records and HR documentation
Liaise with government agencies, vendors, customers, and internal departments
Ensure office supplies and operational needs are properly managed

Accounts Duties

Prepare invoices, quotations, and purchase orders
Perform data entry and maintain accurate accounting records
Assist in preparing monthly financial reports and supporting documents
Handle rebate claims and rebate accounting for supermarket customers
Monitor customer statements and ensure proper documentation of rebates and claims
Coordinate with external accountant/auditor when required

Requirements

Diploma or equivalent qualification in Business, Accounting, or related field
Relevant working experience preferred
Proficient in Microsoft Office applications, especially Excel
Familiarity with accounting software is an advantage
Good organisational and communication skills
Meticulous, responsible, and able to work independently
Able to handle confidential information professionally

Preferred Skills

Familiarity with Singapore work pass procedures
Experience in FMCG, retail, or supermarket-related rebate processing is an advantage
Ability to multitask and manage deadlines effectively

Accounts & Admin Executive

Admin cum Accounts Executive