Secretary to BOD

Job Description

Key Accountabilities

    • Completes a broad variety of administrative tasks for the President & CEO including, but not limited to: managing an extremely active calendar of appointments completing expense reports arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings
    • Plans, coordinates and ensures the BOD's schedule is followed and respected. Works closely and effectively with the BOD to keep them well informed of upcoming commitments and responsibilities, following up appropriately
    • Provides a bridge for smooth communication between the BOD's office and internal departments
    • Successfully completes deliveries with a hands-on approach, including drafting acknowledgmentMeeting-related tasks including assisting in scheduling meetings, attending all required meetings, coordinating the agenda of senior management team meetings and off-sites, and all staff meetings, advance distribution of materials before meetings in electronic/paper format, prepare and follow up with meeting minutes. letters, correspondence, and other types of documents as required. Review all documents submitted to BOD to ensure they are followed the required standards
    • Other tasks assigned by BOD.

Key Requirements
    • At least 1 year in the same position, preferably in an E-commerce/logistics company or more than 1000-employees scale company
    • Bachelor's degree, preferably with legal background.
    • Proven ability to handle confidential information, and be adaptable to various competing demands
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management staff, external partners, and others
    • Strong organizational skills and handling multiple tasks smoothly with excellent attention to detail
    • Expert-level written and verbal communication skills in English and Vietnamese
    • Understanding of contract components and having the ability to review documents
    • Strong Microsoft office skills, including Microsoft Excel and Microsoft word. Be familiar with Google suites and online meeting platforms.

    • Working address: Ninja Van Vietnam Office, Tan Binh District, Ho Chi Minh city.

    • Salary and benefits:
    • Competitive income compared to the market
    • Tet bonus, Performance review from 1 - 4 months
    • Paid social insurance based on full salary
    • 12 days annual leave, 5 days sick leave (with full salary)
    • High-class AON Health Insurance for manager level.
    • Year End Party, annual Townhall Ceremony
    • Annual company trip
    • Attractive team-building activities, regular internal activities
    • Provide laptops for employees

    • Training and developing:
    • Participate in internal training courses: online/offline
    • Opportunities to promote to higher positions: Senior, Team Leader, Manager, etc.

    • Work environment & colleagues:
    • Senior leaders are open-minded, respectful, and ready to facilitate personal growth
    • Young and dynamic working environment
    • Scope of work is large, the company has more than 6000 employees, the company has operations spreading to 63 provinces/cities thoughout the country.

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By applying to the job, you acknowledge that you have read, understood and agreed to our (the Notice) and consent to the collection, use and/or disclosure of your personal data by Ninja Logistics Pte Ltd (the Company) for the purposes set out in the Notice. In the event that your job application or personal data was received from any third party pursuant to the purposes set out in the Notice, you warrant that such third party has been duly authorised by you to disclose your personal data to us for the purposes set out in the the Notice.





Ninja Van is Southeast Asia's leading logistics provider, with the highest service coverage over 6 countries in the region.

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