Personal Assistant to General Manager

Personal Assistant to General Manager

2-5 years
Not Specified

Job Description

Job Description

. Manage the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
. Screen/handle telephone calls, appointments, mails and emails and take action accordingly
. Take minutes at the Executive Committee Meeting
. Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
. Prepare and manage correspondences with internal and external parties for General Manager's signature
. Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
. Attend to residents/patrons special requests or complaints that are directed to the General Manager
. Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
. Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
. Maintain systematic up-to-date filing and tracing systems
. Maintain and update Executive Committee and Department Heads personal files kept in the General Manager's office
. Maintain and update Executive Committee and Department Heads leave record
. Maintain and update Manager-On-Duty schedule
. Prepare monthly financial data reports
. Maintain confidentiality of sensitive matters/issues
. Manage and upkeep the functionality and cleanliness of the office
. Ensure adequate stock of office stationery
. Maintain a high level of professionalism and project a positive image of the organization.
. Attend all briefings, meetings and trainings as assigned by management
. Maintain a high standard of personal appearance and hygiene at all times
. Perform other reasonable duties assigned by the assigned by the Management

Work Experience

. Diploma education
. Minimum 2 years of secretarial experience with at least 1 years serving the senior management level
. Excellent reading, writing and oral proficiency in English language
. Good working knowledge of MS Excel, Word, & PowerPoint
. Good communication and customer contact skills
. Service oriented with an eye for details
. Ability to work effectively and contribute in a team
. Self-motivated and energetic
. Well-presented and professionally groomed at all times


- Dynamic, professional & open minded working environment.
- Joining training courses according standard of AccorHotels.
- Good salary, benefits and bonus.
- Have annual physical examination.
- Supporting shift meals at staff canteen

Job Details

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