Office Admin Assistant

Job Description

Job Purpose
As a part of Admin division, your main missions consist of:

• To implement operations, policies and processes regarding office management
• To support the whole OA team and having an ear for listening our staff's idea and request
• To maintain office daily services, assist company activities, events, contribute to create a good working environment for staff and keep a good image of the studio inside

• Greet visitors and direct them to appropriate staff answer incoming phone calls and transfer them to relevant staff
• Prepare distribution the incoming and outgoing mails
• Ensure the good condition and delivery of our consumable items (water, coffee machine, medicine chests in the studio)
• Coordinate the whole process of ordering overtime food
• Advise to improve the office area, especially the common space
• Manage the office supplies / stationeries stock and order
• Prepare the phone and taxi voucher and track the taxi card usage
• Coordinate your work with your Tea Lady, to manage the area and assets.

• Support by coordinating our needs/request for the maintenance, office equipment, office assets and facilities such as: electricity, machines, office furniture, facilities, air conditioners meeting rooms, etc.
• Support on OM team for business trips
• Support to the Operative OM team by liaising with the building management, for facilities such as parking access, lift form for service and delivery, toilet maintenanceetc.
• Support about Team building's process, Entertainment Allowance, Extra Insurance claim
• Maintain records for office space and office map
• Coordinate the issuance of office assets for staff and visitors (access cards, printing name cards and standee, mugs, keys)
• Monthly maintain an updated repertory list of vendors and general contacts.

• Support on logistic for the company events, activities, contests, clubs as required
• Follow up office contracts such as the insurance, rental contacts, etc.
• Prepare the payment requests, scan invoices, record the monthly payments
• Advise the management on changes or solutions to improve the office management when necessary
• Support on OM team for other tasks, upon the actual adaption and readiness of the job holder
• Assist on reporting process
• .Perform other ad hoc tasks as needed.

• Proficiency in MS Word, MS Excel, e-mail, internet, etc.
• Good command of English in reading, writing, listening and speaking
• Good knowledge of general administration and office protocol
• Good knowledge of principles and practices of the company.

• Good organization skills
• Strong communication and interpersonal skills
• Good analytical and problem solving skills
• Have a sense of creative ideas for improving office culture and facilities.

• Good sense of responsibility and teamwork
• Open to learn and to have a strong service mindset
• Professional conduct with a flexible and versatile working way
• Always positive and willing to help by improving the working environment with a think out-of-the-box eye.

• (1) 30-minute Call. Only qualified candidates will be contacted by our recruiters,
• (2) Test (TBD),
• (3) 1-hour Interview,
• (4) Offer.

• Work location: 26 Ung Van Khiem, Binh Thanh, HCMC (hybrid).
• Work hours: 08:30 A.M. - 06:00 P.M, Monday to Friday.

• An attractive monthly salary alongside Tet and other performance bonuses.
• 100% coverage of mandatory insurances (SI, HI, UI), as well as an extra healthcare insurance.
• Various training packages, including annual training (1), sponsorship training (2) and e-learning (3).
• 12 days of paid annual leave, 5 days of paid sick leave, 12 days of paid holiday leave (including 1 day for Christmas).
• Hybrid working model.
• A monthly allowance to cover electricity and Internet bills.
• A range of policies of support employees physically, mentally and emotionally while working from home.
• A dynamic workplace environment, with over 18 nationalities, where hundreds of world-renowned game titles were born.
• Opportunities to train with experts and develop yourselves.
• An open-space office, a cafeteria, a terrace and a Gaming Area.
• Other benefits from one of the best employers in Vietnam.

• Kindly send your English CV and cover letter (optional) to:[Confidential Information], titled: OAA_Your Full Nameor apply here via SmartRecruiters.

• Due to the high number of applicants, we regret to inform you that only shortlisted candidates will be notified. Thank you for your understanding.