Account Payable Supervisor/Officer

Job Description

Job Description

. Assembly, review, and verification of invoices and payment requests
. Flagging and clarifying any questionable invoice terms or pricing issues
. Sorting coding and matching invoices
. Setting invoices up for payment
. Entering and uploading invoices into the AP system
. Tracking expenses and processing expense reports
. Preparing and processing electronic transfers and payments
. Preparing and Performing check runs
. Posting transactions to journals, ledgers, and any other records
. Reconciling AP transactions, including bank statements
. Preparing analysis of accounts
. Monitoring all accounts to ensure payments are current and up-to-date
. Researching and resolving any invoice discrepancies or other issues
. Vendor file maintenance
. Vendor correspondence and query response
. Monthly report production
. Monthly and closing assistance
. Reduce support documentation for audits
. Accurate historical records maintenance
. Maintaining confidentiality of organizational information
. Verification of individual cashier cash remittances to Fidelio/Micros cashier reports.
. Daily input of foreign currency exchange rates to Fidelio front office system, daily update
Foreign currency exchange rates in Excel, printing & sending it to FO for announcement.
. Verify all foreign currency cash receipts, correct if necessary.
. Prepare daily banking and deposit at bank.
. Perform daily foreign currency exchange at bank.
. Prepare daily foreign exchange receipts report.
. Going to bank for changing small note.
. Issuing of change to front office and outlet cashiers.
. Issuing of weekend supplementary float to front office.
. To receive money from debtors and others, checking & banking.
. Maintain record of current house bank agreements for all front office/outlet cashiers.
. Perform spot checks on all cash floats in circulation and reporting of any variances.
. Preparation of petty cash payment vouchers, ensuring all supporting documentation attached.
. Obtaining authorisation for all petty cash payments to suppliers/others.
. Issuing of petty cash payments to suppliers/others.
. Reconciliation of all cash advance payments made.
. Preparation of monthly statement of foreign exchange for Vietnam State Bank.
. Filing of all petty cash payment documentation.
. Verify data computer data base are periodically updated, saved/backed up periodically - daily, weekly, monthly or as frequently as required.
. To create, modify, delete user accounts of Hotel applications (Opera, Micros, Material Control, A-Club, E-Pay, SUN) for hotel users.

Work Experience

  • Related experience in the same position in other luxury hotels
  • Knowledge in Micros, Opera systems
  • Basic English for working (reading & writing)

  • Year end bonus base on annual performance
  • Public holidays cash benefits (New Year, Lunar New Year, Liberation Day, International Labour Day, National Day, King Hung's Death Anniversary)
  • Annual leave (+ 11 public holidays mentioned above)
  • Social insurance (8%), Health insurance (1.5%), Unemployment insurance (1%) paid by the employee during probation
  • 24/7 Personal Accident Insurance
  • Parking fee
  • 2 duty meals at Staff Canteen
  • Uniform covered by the Hotel
  • Carte Bienvenue
  • Vietnamese candidate only

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