As an Office Manager at iTechwx, you will play a vital role in ensuring the seamless operation of our workplace and supporting our growing organization. You will oversee Procurement & Administration, Vendor & Office Supplies Management, Facilities & Asset Management, and Travel & Badge Services, ensuring smooth coordination across departments and sites. This role suits an experienced and detail-oriented professional who thrives in a fast-paced, global environment and takes ownership of delivering operational excellence and employee satisfaction.

Responsibilities:

1. Office Operations & Administration

Oversee day-to-day office operations to ensure efficiency, consistency, and compliance with company policies.
Lead administrative functions across multiple sites, coordinating with HR, Accounting, and other departments to support business operations.
Develop, implement, and maintain office procedures to streamline processes and improve efficiency.
Ensure smooth execution and professional arrangement of company events, leadership visits, and customer meetings, reflecting iTechwx's image and operational excellence.

2. Procurement & Vendor Management

Manage vendor relationships and procurement activities, ensuring cost-effective and high-quality service delivery.
Oversee office supply purchases, vendor contracts, and inventory control.
Negotiate with suppliers to optimize value and ensure compliance with company procurement policies.

3. Facilities & Asset Management

Oversee the maintenance and management of office facilities, equipment, and assets to ensure a safe and efficient working environment.
Coordinate with service providers on cleaning, maintenance, and technical support.
Support office expansion or renovation projects, including space planning and setup for new sites.

4. Travel & Badge Services

Manage travel arrangements, including transportation, accommodation, and related logistics for employees and visitors.
Oversee employee access control, including ID badge issuance and renewal.
Maintain updated records of travel and security compliance.

5. Employee Engagement & Internal Support

Partner with HR and other departments to organize internal events and engagement activities that reflect iTechwx's culture and values.
Support onboarding logistics for new hires (workstations, access, welcome kits, etc.).
Serve as a trusted point of contact for employees on workplace matters, ensuring a positive employee experience.

Requirements:

Fluent in Chinese and English.
Bachelor's degree in Business Administration, Management, or a related field.
Minimum 3 years of experience as an Office Manager (or equivalent) in an IT outsourcing or similar company.
Experience in organizations with 500–1,000 employees.
Strong organizational and coordination skills, capable of managing multi-site operations.
Excellent communication, problem-solving, and stakeholder management skills.
Proficient in Microsoft Office and general workplace technology.

Preferred:

Experience in multinational or fast-growing environments.
Demonstrated ability to lead operational improvements and cost optimization initiatives.

Benefits:

Salary: negotiate
Salary at 100% during the probationary period
90% contribution of the gross salary to social insurance
20 days leave (12 days of annual leave and 8 days of sick leave)
Full working equipment will be provided
Annual Health Checkup
Activities: Birthday party, Employee engagement activities.

Location: 12th Floor, Opal Tower, 92 Nguyen Huu Canh St., Thanh My Tay Ward, Ho Chi Minh City, Vietnam.

Working hour: 9AM - 6PM, Monday - Friday

Office Admin Manager (Chinese speaking)